Faculty Secretary

Oneonta, New York
Jul 13, 2017
Institution Type
Four-Year Institution

Description: Under the Supervision of the Executive Assistant to the Provost & VP for Academic Affairs and the chairs of each department, the Faculty Secretary is responsible for multiple tasks that are required in order for faculty to fulfill their position in educating students during the academic year.  This is a full-time, 10 month position, located in the Johnstone Science Center.


  • Responsibilities include performing a variety of word processing tasks, such as letters, minutes, exams, class materials, questionnaires, reports, journals, programs, etc. 
  • The Faculty Secretary serves as the Johnstone Science Center’s building receptionist, and is responsible for updating the building directories. 
  • Assists department chairs with department budgets, material requisitions, and reconciling discrepancies. 
  • Assists department chairs with scheduling needs, such as meetings and events.  
  • Responsible for ordering office supplies, desk copies, and office nameplates. 
  • Faculty Secretary is responsible for updating portions of the department web pages as needed. 
  • Pickup and deliver mail and parcels from the Copy Center. 
  • Provide support with faculty recruitment. 
  • Assist the Office of Academic Affairs with the collection of course syllabi and office hours information. 
  • Serve as a liaison between faculty and Aramark Facilities regarding work orders and building maintenance concerns, and between faculty and Information Technology regarding media requests and repairs. 
  • Supervise work study students to assist with above responsibilities.
  • Faculty Secretary will also assist the Health Professions Advising Committee (HPAC) Director with correspondence and scheduling. 
  • Create and maintain positive relationships with all internal and external constituents.
  • Performs other job related duties as assigned.

Minimum Qualifications: Minimum requirements for this position include a High School Diploma or GED, and at least three years of secretarial experience.

An independent, residential liberal arts college enrolling approximately 1,400 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce.

Located in the scenic Susquehanna River valley in Oneonta, NY, near the northern foothills of the Catskill Mountains, the College features a Liberal Arts in Practice general education curriculum and aspires to "be the best at melding liberal arts education with experiential learning."

Hartwick offers health benefits to domestic partners of employees, and prohibits discrimination on the basis of sexual orientation/preference and gender identity/expression. Hartwick is an Equal Opportunity Employer, committed to broadening "the understanding, awareness, and appreciation of diversity among all members of the Hartwick community." Women, minorities, and other underrepresented groups are especially encouraged to apply.

Hartwick College is committed to providing a safe and secure educational environment. Employment at Hartwick College is therefore contingent upon a successful background check on every new employee. Candidates to whom an offer of employment is made will be required to sign a Release of Information Form authorizing the College to conduct a thorough background check.

Interested applicants should send a resume, cover letter and contact information for three professional references in one document (pdf or MS Word preferred) to Jarvis McCowin, Coordinator of Inclusion, at jobs@hartwick.edu. Applications may also be mailed to the Office of Human Resources, Hartwick College, P.O. Box 4020, Oneonta, NY 13820, or faxed to 607-431-4329.