Admissions Coordinator

Stony Brook, NY
Jul 13, 2017
Institution Type
Four-Year Institution
Job Description

Admissions Coordinator-1702131

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Position Summary:
The Admissions Department has the challenging responsibility of guiding families through the emotionally difficult process of nursing home placement. The Admissions Coordinator is the first contact the public has with the Long Island State Veterans Home (LISVH). The Admissions Coordinator is welcoming, compassionate, an effective communicator and has great organization skills.

Duties of the Admissions Coordinator will include the following but are not limited to:
  • Performs the following nursing home specific duties: evaluate all candidates for admission with regard to level of care requirements in accordance with the Resource Utilization Groups (RUGS) methodology; prepares, as required by nursing home code and federal OBRA regulations, the admissions portion of the minimum data set based on the Patient Review Instrument (PRI). Uses judgment in determining, based on the information contained in the aforementioned documents, which factors are relevant for clinical and reimbursement purposes and how these factors relate to the overall case mix index of the facility.
  • Identify and evaluate critical admissions issues for each candidate to be used by the Admissions Committee in determining approval for admission to LISVH. Prioritize applicants on waiting list.
  • Coordinate with Business Office regarding any changes in billing requirements, resident status, and census data. Remain cognizant of bedhold policy/regulations and have the ability to assess resident's financial status.
  • Obtain insurance pre-authorization and track previous Medicare usage.
  • Monitor and analyze computer produced reports concerning admissions, transfers and discharges to assure proper performance of duties and responsibilities of the staff.
  • Identify, coordinate and schedule Dementia Screens.
  • Schedule and conduct facility tours, including follow-up with families.
  • Verify all potential admissions for Medicare insurance using our new electronic Medicare eligibility system, MVP Live by E-Solutions.
  • Verify the applicant's prescription drug coverage using the website. When the applicant is not enrolled in a prescription drug plan, notify Business Office to assist in enrolling applicant in an appropriate drug plan.
  • Verify all other insurances to determine if the applicant's policy is active. Verify benefits and determine if pre-certification is required.
  • Provide correspondence with families when necessary to obtain document requests by Medicaid. Assist in obtaining VA Awards letter when necessary and/or applicable. Ensure timely filling of documents with Medicaid to ensure the facility is paid for services rendered. Assist with Medicaid recertifications. Facilitate enrollment in managed Medicaid plans.
  • Assist with completing monthly statistics of admissions, discharges and occupancy rate.
  • Assist with the development and implementation of Quality Assurance programs for the department. Establish and monitor operational controls for compliance with regulations as outlined by NYS Department of Health, Civil Rights Review Board, NYS Veterans Affairs, etc.
  • Monitor inventory and the property control system. Purchase all supplies for the department and ensure proper stock levels.
  • Other duties as assigned by the Admissions Director including expanded duties and responsibilities in the capacity of Acting Director in the absence of the Director.
  • Working Conditions:
    Working conditions may involve exposure to infectious disease, blood, body fluids and/or tissue as well as other unpleasant elements such as accidents, injuries and illness. May be exposed to and be required to handle varying unpredictable, emergency and crisis situations. Occasionally subjected to irregular hours and pressure due to multiple calls and inquiries as well as weather related situations. This position is subject to a heavy volume of phone calls.

    Required Qualifications:
    Bachelor's Degree and at least one year experience in a nursing home Admissions Department. In lieu of Bachelor’s Degree, Associate’s Degree and at least 3 years’ experience in a nursing home Admissions Department. Proficient in Microsoft Word and Microsoft Excel.

    Preferred Qualifications:
    Bachelor’s Degree and at least three years’ experience in a nursing home Admissions Department. Experience with ADL or a similar computerized admissions system. Experience with Medicaid recertifications. Experience obtaining MLTC authorizations.
    Special Notes:
    The Long Island State Veterans Home is a tobacco-free environment. Tobacco products are strictly prohibited anywhere on our 25-acre campus, including parking lots and outdoor areas on the premises. The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from the Long Island State Veterans Home Employee Health Department, clear a background investigation; submit three (3) written references, and provide a copy of the required license(s)/certificate(s), if applicable. Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. The LISVH is a 24/7 skilled nursing facility. As such, all positions are subject to changes in pass days and shifts as necessary to meet the operating needs of the facility. The Long Island State Veterans Home, located on the campus of Stony Brook University, is a 350-bed skilled nursing facility with a 40-slot Adult Day Health Care program dedicated to the care of honorably discharged Veterans of the United States Armed Forces, their spouses and widows, as well as Gold Star Parents. Join an organization whose people make a difference every day and where commitment, compassion, initiative, and leadership are recognized and rewarded. We care for America's Heroes every day. STONY BROOK UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. WE ENCOURAGE PROTECTED VETERANS, INDIVIDUALS WITH DISABILITIES, WOMEN AND MINORITIES TO APPLY.
    IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700. IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at

    Official Job Title: TH Staff Assistant II
    Job Field: Administrative & Professional (non-Clinical)
    Primary Location: US-NY-Stony Brook
    Department/Hiring Area: Admissions-Long Island State Veterans Home
    Schedule: Full-time Day Shift 8:30 AM - 5:00 PMAdmissions-Long Island State Veterans Home
    Posting Start Date: Jul 12, 2017
    Posting End Date: Jul 26, 2017, 10:59:00 PM
    Salary: Commensurate with experience
    Salary Grade: SL1


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