Staff Accountant-Capital Assets

Requisition # 2017-7761
Department Controller
Category Financial Services and Procurement
Date Posted 7/12/2017
Full-Time / Part-Time Full-Time
Application Deadline ..


The Staff Accountant-Capital Assets will have overall responsibility for the accounting and inventory of all of the university's capital assets, and various other financial reporting, reconciliation and analyses duties. This role will support campus departments through the process of identifying, tracking, updating, and disposing of capital assets. The position will work closely with campus departments, Environmental Health and Safety, Facilities Design & Construction, Facilities Surplus, Office of Research and Project Administration, Procurement Services, and others, as needed to ensure timely and accurate reporting. This position will be instrumental to successful inventory and audit of the University's capital assets and to ensure that requirements for equipment acquired using federal funds are met. In addition to managing the University's capital assets accounting, this position is also responsible for reconciling accounts, creating journals and monthly/year-end analyses.

This role will also assist with the transition of capital asset accounting from legacy systems and processes to PeopleSoft, including taking a hands-on approach to reviewing and refining system processes around asset tracking and depreciation.


Capital Assets Maintenance
  • Ensure compliance to federal requirements for tracking capital assets, including Uniform Guidance requirements for tracking moveable equipment
  • Be responsible for maintaining the capital assets inventory, including reviewing new assets added to the system, approving new assets, maintaining the asset records, and recording disposals of the assets
  • Work with Campus Departments to ensure information on capital assets (moves, disposals) are captured in real time

Capital Assets Accounting
  • Maintain asset profiles, including asset depreciation schedules to ensure completeness and accuracy
  • Review and approve depreciation calculations on a monthly basis
  • Reconcile gross and net asset values per the Asset Management module to the General Ledger
  • Provide year-end reporting on the value of the university's capital assets
  • Implement and update policies related to capital assets

Capital Assets Tracking and Identification
  • Develop and manage the moveable equipment inventory processes to ensure that all assets are accounted for and in compliance with internal and external policies and regulations
  • Follow-up with campus departments to identify those assets that cannot be located and work to resolve these discrepancies

Communication and Training
  • Identify and maintain relationships with key capital contacts within the campus departments
  • Provide ongoing guidance and training to campus departments on all aspects of the implementation and use of the PeopleSoft Asset Management module, asset identification, tagging, and moveable inventory processes
  • Coordinate the response to capital asset audits as necessary

Financial Reconcilitations and Reporting
  • Prepare monthly bank reconciliations for all University bank accounts
  • Prepare various account reconciliations and financial analyses
  • Coordinate with auditors on requested reconciliations and related questions
  • Assistance with special projects in connection with the University's accounting and reporting


  • Bachelor's degree in accounting, finance, or related discipline
  • 3-5 years' experience with emphasis in fixed asset accounting, inventory, or related area
  • Strong analytical and problem-solving skills with close attention to detail
  • Ability to collaborate with other departments
  • Ability to balance multiple priorities from multiple stakeholders
  • Experience with capital asset management solutions and methodologies including tracking, depreciation, and reporting
  • Experience with complex reconciliations
  • Strong project management and process design skills
  • Experience with physical inventory processes
  • A demonstrated understanding and strong working knowledge of applicable accounting principles and internal controls

  • Familiarity with PeopleSoft Asset Management or other ERP suites
  • Experience in a Higher Education environment

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 040

Standard Weekly Hours


Eligible for Overtime


Benefits Eligible


Essential Services Personnel (see policy for detail)


Physical Capacity Exam Required


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