Colorado Springs Branch Business Specialist
*Applications are accepted electronically ONLY at www.cu.edu/cu-careers.*
University of Colorado Denver l Anschutz Medical Campus
School of Medicine Dean's Office, Office of Medical Education, Colorado Springs Branch
Colorado Springs Branch Business Specialist (Business Services Principal Professional)
Position #1869 - Requisition 10271
The Office of Medical Education, Colorado Springs Branch has an opening for a full-time, University Staff (unclassified) Colorado Springs Branch Business Specialist (Business Services Principal Professional) position.
The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.
A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.
Jobs in this career family provide general business operations of the organization or a combination of operational responsibilities covering multiple career families. Functions include institutional research, statistical analysis, policy development and review, strategic planning and broad unit business operations such as parking and transportation services, risk management, childcare services, real estate and property management, retail services or job responsibilities that combine fiscal, HR and operational management responsibilities.
Principal Professionals are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field. Work is performed at an advanced or expert level.
Principal Professionals are either work leads over others or are considered a subject matter expert in a particular area.
The position will provide expertise and professional support to the Associate Dean at the Colorado Springs Branch. This role will work independently the majority of the time, but will also be responsible to collaborate with the other lead administrative support team members in the School of Medicine Dean's Office in order to facilitate and support the missions and initiatives of the School of Medicine. This Specialist takes the lead on complex projects within the Dean's Office, as well as projects that span the Colorado Springs Branch, the School of Medicine (SOM) and beyond, with minimal supervision. This role facilitates processes according to CU and SOM policies and procedures, and will work in a self-directed manner with excellent prioritization skills. Work in this role requires management of the allocated budget for the Colorado Springs Branch.
Examples of Work Performed: Project management for the School of Medicine Undergraduate Medical Education Office - on behalf of the Colorado Springs Branch campus that includes the offices of Curriculum, Student Life, Evaluation, and Educational Technology. Coordinate and facilitate SOM accreditation projects and other global activities as requested.
Examples of projects may include, but are not limited to:
- Ability to manage multiple standing meetings, staff high-level enterprise meetings and provide concise written documentation of these events; follow-up on outstanding needs and prioritize needs with minimal supervision. This may include travel to meetings in the Colorado Spring community and to the SOM campus in Aurora at the request of the Associate Dean for the Colorado Springs Branch.
- Compile data for Associate Dean of the Colorado Springs Branch, Senior Associate Dean for Education, or other SOM leadership, as requested. Requires ability to perform research, compile accurate data, and create reports or spreadsheets as requested.
- Along with education leadership team, compile and track LCME accreditation requirements for the Colorado Springs Branch, research data, generate reports, receive requests, and organize for review.
- In conjunction with Director of Finance and Administration develop, implement, and manage the budget for the Colorado Springs Branch.
- Compile information and make updates to Colorado Springs Branch and Education administration websites.
- Serve as primary liaison for the Colorado Springs Branch with UCCS, regarding the Lane Center for Academic Health Sciences, ensuring that compliance to all CU-system regulations are maintained in collaboration with the UME Director of Finance & Administration, UCD Human Resources personnel, and UCCS.
- May engage in other projects in OME and SOM Dean's Office, as deemed appropriate.
Business and Branch Support:
- Coordinates travel and expenditures for the Associate Dean of the Colorado Springs Branch, other leadership, and students.
- Keeping within the budget, this role will plan official functions (i.e. conferences, receptions, or global Academic events) as needed.
- Works collaboratively with leadership and support staff within the SOM Dean's office and Colorado Springs stakeholders.
- Adheres to financial policies and procedures, seeks training and guidance on new policies and procedures.
- Compiles data, conducts research, and prepares preliminary drafts for various reports, special studies and surveys.
- Searches various resources to locate and assemble specific information for response to Dean, UCD leadership, legislative and other requests.
- Researches historical and policy issues and advises supervisor(s) as needed.
- Proofreads and conducts edits on documents as needed. Assure information is well organized and readily accessible; assures deadlines are met.
- May provide professional and SME support to local and national leadership recruitments for the Colorado Springs Branch which requires managing an executive process from start to finish independently; advising search chairs on SOM policies and processes; assuring integrity, confidentiality and compliance of university policies; facilitating; and documenting processing.
- Develops and maintains a comprehensive filing system which enables access to historical and current office records, communications and both computerized and paper based information in a timely and efficient manner.
- Assures that documents are properly stored and accessible upon demand; adheres to University document retention policies; initiate and recommend changes in procedures as required.
- Handles sensitive situations and performs a responsible liaison function between the School of Medicine and UCCS senior officials and others; maintain confidentiality and integrity of the office.
- May provide professional level and SME support for projects in which School of Medicine Dean or other senior official are involved on a local and national level.
- Provides technical assistance to others; provides additional administrative support during the vacation and sick absences of OME and Colorado Springs Branch coworkers.
- Works closely with students, staff, faculty, department heads, and the public to implement goals and objectives of Colorado Springs Branch, Undergraduate Medical Education, and School of Medicine.
- Creates, edits, and organizes correspondence ranging from individual emails and memos to campus-wide and community-wide email distributions.
- Coordinates and staffs executive level standing meeting(s), to include compiling agendas, handling related correspondence and communications, composing minutes for the official record; tracks committee projects.
Salary and Benefits:
The salary range for this position has been established at $51,200 to $65,000 and is commensurate with skills and experience. The salary range may be extended for School of Medicine internal applicants, dependent upon skills and experience.
The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at https://www.cu.edu/employee-services.
The University of Colorado Denver Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
The University of Colorado Denver Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.
- Bachelor's degree in business administration, management, accounting, communications or a related field from an accredited institution.
- Four (4) years of experience managing projects in a fast paced, professional environment.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis, but not for the specific experience.
Condition of Employment:
- Must be willing and able to occasionally travel throughout the Colorado Spring's area and to the SOM campus in Aurora at the request of the Associate Dean for the Colorado Springs Branch.
- Experience managing budgets.
- Experience within an academic and/or medical environment.
- Experience working with students.
Competencies/Knowledge, Skills and Abilities:
- Outstanding electronic, written and verbal communication skills.
- Ability to align multiple, completing demands with established priorities, and embrace the challenges of change.
- Exemplary communication, organization, and leadership skills with an ability to work with little supervision independently and as a member of a team.
- Ability to work effectively, collaboratively, and in a professional manner with university and school leadership, faculty, staff, residents, students and the Colorado Springs community that reflects diversity and inclusiveness.
- Ability to manage business processes and budget.
- Ability to plan, organize, implement, and coordinate financial, operational and administrative activities.
- Strong knowledge of University policies and procedures, or the ability to learn quickly.
- Ability to take accurate notes and document succinct minutes and other written reports with little guidance and direction.
- Ability to manage complex, sensitive, and confidential information.
- Experience and knowledge of Mac OS and skills related to recording and posting of audio and video in appropriate and usable formats online and willingness to learn about how to use new electronic hardware and software.
- Proficient with Microsoft Word, Excel, PowerPoint and Outlook.
- Knowledge of basic office equipment: Multi-line phones, scanner, copier, fax, etc.
- Be familiar with the general Information System activity within the School of Medicine Dean's Office.
Special Instructions to Applicants:Required Application Materials: To apply, please visit: http://www.cu.edu/cu-careers and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Questions should be directed to Shelby Potter at Shelby.Potter@ucdenver.edu
Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.
Application Materials Required:Cover Letter, Resume/CV, List of References
Application Materials Instructions:Application Deadline: Applications are accepted electronically ONLY at www.cu.edu/cu-careers. Review of applications will begin on Monday, July 31st, 2017, and will continue until the position is filled.
Job Category: Business Services
Primary Location: Colorado Springs
Department: H0001 -- Anschutz Medical Campus - 20029 - SOM - Dean-School of Medicine
Posting Date: Jul 12, 2017
Closing Date: Ongoing
Posting Contact Name: Shelby Potter
Posting Contact Email: Shelby.Potter@ucdenver.edu
Position Number: 00001869