Assistant College Registrar for Health Sciences

Location
Stony Brook, NY
Posted
Jul 12, 2017
Institution Type
Four-Year Institution
Job Description

Assistant College Registrar for Health Sciences-1701643

Required Qualifications:(Evidenced by an attached resume)

Bachelor's Degree. Three [3] years of full-time administrative experience in a student services type area within a Higher-education/academic environment. Proficient, professional experience in word processing, spreadsheet management, electronic messaging and internet applications (i.e. Microsoft Word, Excel, PowerPoint, Google Apps, etc...).

Preferred Qualifications:

Master's Degree. Experience working in a Records/Registrar type area within a Higher-education/academic environment. Experience with PeopleSoft Student Administrative Services. Experience with Google Apps for Education. Experience developing statistical queries/reports and analyzing data.

Brief Description of Duties: This position provides direct support for the Records & Registration area of the Health Sciences Office of Student Services (HS OSS). Responsibilities include: The coordination and implementation leading to the enrollment and graduation of students in the Health Sciences programs and the updating

and maintenance of student academic records according to the individual School and University policies. Incumbent must possess outstanding written, verbal, and interpersonal communication skills. Experience successfully working independently as well as part of a team with a collaborative approach to problem solving. Strong organizational and time management skills with exceptional attention to detail. Strategic and analytical thinking skills with an ability to solve problems and make effective decisions.

  • Coordination and implementation of processes leading to the enrollment of students in the five Health Sciences Schools. This includes the production of the Master Schedule of Classes for Fall, Spring, Winter and Summer terms; production of the Health Sciences courses available to non-Health Sciences students, updating the schedules as needed, providing updated bulletin information to West campus offices. Provide guidance and respond to inquiries from faculty and staff, provide training to faculty and staff, develop documentation for end-users, identifying and resolving problems, advisement to students, resolving enrollment issues. Assist in the construction and distribution of the Health Sciences term and session academic calendars in collaboration with the Health Sciences School and Registrar Office.
  • Update and maintenance of student academic records according to the individual School and University policies and procedures. This includes all administrative transactions such as withdrawals, leave of absence, dismissal, drop/adds, late petitions, grade changes and state residency updates. Updates as needed to forms used for these transactions, training of Schools staff, identifying and resolving problems, distribution to schools outstanding final grade rosters, incomplete grades, list of not enrolled students, expired expected graduation terms, outstanding degree candidates, completing licensing certifications, deferment of loan and other documents to verify enrollment status.
  • Assist the Associate Director in the coordination and management of the records and registration area. Evaluate the effectiveness of operational processes and makes recommendations. Participate in the testing of PeopleSoft Student Administrative Services bundles, fixes and upgrades in the records and registration area. Participation in committee meetings and attendance at conferences as appropriate.
  • Assist in developing and producing statistical reports and queries to support the daily operations of the office in the areas of admission, financial aid, and records/registration. Assist in creating reports and queries for the Health Sciences Schools.
  • Review the office website to ensure records and registration information is up to date. Assist with updating the records and registration section for the Health Sciences Bulletin. Coordinate the yearly update of Health Sciences program information for the University Undergraduate Bulletin.
  • Initiate the use of Google Apps for staff and faculty in the Health Sciences Schools increasing the efficiency and delivery of the master schedule of classes and graduation candidate clearance lists.
  • Review University requirements for degree clearance and manage the content of the diploma as well as ordering and mailing of diplomas.
  • Other duties or projects as assigned as appropriate to rank and department mission.
Special Notes: This is a full time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Stony Brook University is 100% tobacco-free as of January 1, 2016. See our policy and learn more at stonybrook.edu/tobaccofree.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

About Stony Brook:

Stony Brook University, home to many highly ranked graduate research programs, is located 60 miles from New York City on Long Island's scenic North Shore. Our 1,100-acre campus is home to 24,000 undergraduate, graduate, and doctoral students and more than 13,500 faculty and staff. SBU is a comprehensive research-intensive university and a member of the prestigious Association of American Universities (AAU), which includes 34 public universities among its 62 members. SBU consists of 12 schools and colleges and a teaching hospital that provides state-of-the-art healthcare in the Long Island region. SBU also manages and performs joint research with Brookhaven National Laboratory, the only Department of Energy Laboratory in the Northeast, and shares doctoral programs with Cold Spring Harbor Laboratory, a world-renowned molecular biology institute. Home to the Emerson String Quartet, the Jackson Pollack House in East Hampton, New York, the Humanities Institute, and the Southampton Arts Program, and with endeavors that extend to the Turkana Basin Institute in Kenya and the Ranomafana National Park in Madagascar, SBU sustains an international reputation that cuts across the arts, humanities, social sciences, and natural sciences.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.

Stony Brook University is an Affirmative Action/Equal Opportunity employer. We encourage protected veterans, individuals with disabilities, women and minorities to apply.

If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at http://www.stonybrook.edu/police.


Official Job Title: Assistant College Registrar
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: Health Sciences Office of Student Services-Stony Brook University
Schedule: Full-time Day Shift 8:30 a.m. - 5:00 p.m.Health Sciences Office of Student Services-Stony Brook University
Posting Start Date: Jul 11, 2017
Posting End Date: Aug 10, 2017, 10:59:00 PM
Salary: $55,000-$60,000
Salary Grade: SL3

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