Events Manager

Location
Stanford
Posted
Jul 12, 2017
Institution Type
Four-Year Institution


Stanford University

Events Manager

Job Number:
75285

The Event Manager plans and manages the audio visual and furnishings for special events implemented by Event Services. In addition, coordinates the services of any contractors hired by Event Services and helps to manage any additional services provided by other Stanford Departments. The Event Manager has the overall responsibility for ensuring that the logistics for special events operate smoothly and that the technical services for the event are delivered successfully.

He/she is responsible for (but not limited to):

  • Client meetings to help plan the logistics and define the scope for events as well as explaining the various services offered by the department or other LBRE divisions.
  • Ensures the details of the services provided are carried out smoothly, directly overseeing staff when necessary.
  • Examines the total plans for the event to determine what is needed; also anticipates or identifies needs that the client might not have expressed.
  • Works with minimal supervision and in context with the rest of the team at Event Services.
  • Schedule staff, contractors and equipment in such a manner as to ensure a positive end result.
  • Plays an active role with the various “Big 5” events that take place campus-wide.
  • Maintain records related to venues and vendors.
  • Meet with stakeholders to plan scope and format of events, establish and monitor budgets, and/or review administrative procedures and event progress.
  • Serve as project leader on events, coordinating teams that plan, implement, and manage all aspects of events.
  • Take responsibility for budget planning and management, venue management, and equipment and facilities management.
  • Build and maintain relationships with internal and external partners.
  • Negotiate vendor contracts to minimize liability and risks.
  • Research and provide recommendations for potential event locations, and evaluate alternatives.
  • Procure and coordinate vendor services.
* - Other duties may also be assigned

This person must be able to work in a multi-task, fast paced environment that will also entail early morning, night and weekend work. All of the events this person manages are important to the University and many are highly visible. This person must have the skills and ability to remain calm during a large complex event and deal with emerging situations effectively. He/she must exhibit excellent communication (verbal/written) and customer service skills. Attention to detail, deadlines, and the ability to prioritize/manage workflow are essential on a daily basis. He/she should have a solid understanding of audio visual components (projection, sound, lighting), furnishings and logistics for all types of events. Knowledge of Microsoft Office suite and other online documents, such as Google Docs is desired. Experience with IntelliEvent and Social Tables a plus. MINIMUM REQUIREMENTS:
Education & Experience: Bachelor's degree and three years of relevant experience or combination of education and relevant experience.


Certifications and Licenses:

  • Valid Non-Commercial Class California Driver's License. PHYSICAL REQUIREMENTS*:
  • Frequently stand/walk, sit, perform desk-based computer tasks, use a telephone.
  • Occasionally kneel/crawl, twist/bend/stoop/squat, grasp lightly/fine manipulation, and grasp forcefully, lift/carry/push/pull objects that weigh 21-40 pounds.
  • Drive vehicle day and/or night with non-commercial license. * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

    WORK STANDARDS:
  • When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.
  • Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu. Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

    Job: Facilities

    Location: Land, Buildings and Real Estate
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link: stanfordcareers.stanford.edu

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.




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