Sponsored Programs Administrator I

Location
Gainesville FL
Posted
Jul 12, 2017
Institution Type
Four-Year Institution
Classification Title:

Sponsored Programs Administrator I

Job Description:

The Office of Research (OR) is the University of Florida’s (UF) central research administrative office responsible for the oversight and management of over $700 million of sponsored activity awarded annually to UF by nearly a 1000 different sponsors. The Division of Sponsored Programs (DSP) is OR’s primary division that is responsible for submitting Principal Investigator’s proposals, negotiate, accept and facilitate awards on behalf of the University of Florida.


The Subaward Administrator will be part of the responsive and professional team within the Division of Sponsored Programs (DSP) and will represent the University of Florida (UF) in the preparation, negotiation and management of outgoing subawards, subcontracts, and their respective amendments issued to Subrecipients under prime federal or non-federal grants, cooperative agreements, and contracts. Essential functions associated with position include:

The Subaward Administrator will prepare, negotiate and manage outgoing subawards, subcontracts, and their respective amendments that are issued to Subrecipients under prime federal or non-federal grants, cooperative agreements, and contracts.

The Subaward Administrator will ensure that outgoing subawards, subcontracts, and their respective amendments are issued timely and are compliant with UF Policies and Procedures, the terms and conditions of the prime award, and applicable governmental regulations.

The Subaward Administrator upon discovery of any potential problems with subrecipients, will alert the appropriate contracting officer or Director within the Division and provide assistance to implement the appropriate corrective action.

The Subaward Administrator is an active participant in the campus shared responsibility for ensuring responsible stewardship for funds provided by external sponsors.

 

The Subaward Administrator will assist with writing, publishing, bench marking, and implementing outgoing subaward and subcontract policies, procedures, directives, and guides and ensure established systems and procedures are understood and followed.

The Subaward Administrator will assist with identifying operational problems and deficiencies of any nature or when problems are discovered, assist in resolving those within limits of authority or coordinate resolutions with the Director(s) of Sponsored Programs.

The Subaward Administrator will assist in maintenance of electronic generation, tracking and management system for subaward activity.

 

The Subaward Administrator will be responsible for developing and maintaining positive and productive business relationships within the University of Florida organization and with its Subrecipients.

The Subaward Administrator will interface with Contracts & Grants Accounting (C&G) to ensure the efficient flow of information occurs between the Division of Sponsored Programs and C&G and for effective subrecipient monitoring.

The Subaward Administrator will be the central point of contact for all Division of Sponsored Programs outgoing subaward activity.

 

The Subaward Administrator will be responsible for ensuring compliance with Federal Funding Accountability and Transparency Act reporting.

 

The Subaward Administrator will assist the Assistant Vice President, Division of Sponsored Programs, Associate Director of Sponsored Programs as needed in performing other duties as assigned and relate to the Division’s outgoing subaward activities.

Advertised Salary:

Commensurate with education and experience.

Minimum Requirements:

Bachelor’s degree in an appropriate area; or an equivalent combination of education and experience in research administration.

Preferred Qualifications:
  • Advanced Degree (JD, PhD or Master’s) and 3-years of sponsored programs administration experience or Bachelor’s degree and 5-years of sponsored programs administration experience; strong administrative, negotiating and communication skills; positive leadership qualities.
  • Three or more years of experience in sponsored programs outgoing subaward/subcontract administration; demonstrated knowledge of federal policies governing the administration of subawards, grants, cooperative agreements, and contracts at educational institutions, including the relevant OMB Circulars, Federal Acquisition Regulations, Code of Federal Regulations, and major sponsor policy requirements.
  • Understanding and awareness of federal initiatives and trends that affect subaward and sponsored program administration at educational institutions, such as the Federal Demonstration Partnership, NSF Fastlane and the NIH Commons.
  • Ability to provide excellent customer service.
  • Ability to be an effective communicator verbally and in writing.
  • Ability to critically think and use good judgment.
  • Ability to establish and maintain effective working relationships.
  • Ability to interface with electronic business applications such as PeopleSoft and other web based data systems, as well as the Microsoft Office Suite and Adobe
Special Instructions to Applicants:

In order to be considered, you must upload your cover letter, resume and list of references. 

Application must be submitted by 11:55 p.m. (EDT) of the posting end date.

Health Assessment Required: No.