Durham, NC
Jul 12, 2017
Institution Type
Four-Year Institution

diversity employer

Division of Marine Science and Conservat

Occupational Summary

The Nicholas School of the Environment (NSOE)'s Student Services Office consists of residential professional master's programs, a distance learning Master of Environmental Management program (DEL-MEM) for mid-career professionals, executive education short courses, and the Career & Professional Development Center (CPDC). This department supports operations for all students in these programs. This position manages a variety of duties with a primary focus in recruitment of professional master's degree students through the development and execution of key admissions responsibilities. Position also coordinates all Coastal Environmental Management (CEM) master's program students and works with Duke University Marine Laboratory (DUML) staff and faculty on all student, academic and general management issues, including orientation, residence life and student wellness.

Work Performed

Recruiting & Admissions 45%
  • Support recruiting and admissions efforts for all NSOE professional masters programs. Manage, coordinate and actively participate in recruiting events. Travel is required. Lead CEM recruiting efforts. Visit educational institutions within assigned areas based on data review; develop proposed travel schedule and review with supervisor; conduct meetings with prospective students, guidance counselors and student service agencies. Utilize technology to host virtual recruiting events. Research/provide suggestions for new, creative, and effective recruiting strategies and opportunities. Maintain awareness of peer institution recruiting events, strategies, and timelines. Assist in the development of annual admissions strategy and schedule and coordinate annual admissions plan with recruiting team Maintain admissions data and metrics. Assist in analyzing recruiting and admissions data to support future decisions.
  • Support the implementation of admissions interviews. Analyze qualifications of prospective students utilizing established University admissions standards, guidelines and criteria. Correspond with prospective students, applicants, alumni, guidance counselors and others seeking information on admissions standards, academic and non-academic programs and student activities. Lead and manage CEM application review and provide decision recommendations to CEM faculty chair(s).
  • Participate in marketing and communications plan in collaboration with the Marketing & Communications team. Ensure website content is current, effective and accurate. Support utilization of social media to communicate key recruiting and admissions information to applicants and students.
  • Develop MEM recruiting materials and communications, focusing on CEM prospects and messaging. Develop DUML recruiting materials and communications, including yearly brochure, postcards, etc.
  • Maintain relations with MSEC schools: organize annual conferences, plan trips to campuses, and communicate directly with school representatives for the purposes of increasing MEM-CEM interest/enrolled undergraduate students to study at DUML.
  • Identify, develop, manage and attend Diversity & Inclusion recruiting events, focusing on underrepresented populations interested in the environment.
  • Recruit Duke undergraduate students to attend the DUML. Travel to Durham for attendance at specific events, staffing information tables and meeting with appropriate undergraduate classes and groups. Collaborate with NSOE Undergraduate Program Coordinator. Organize and lead events in Beaufort for current undergraduate students.
CEM Program Coordination 25%
  • Serve as front-line resource for all CEMs, in Beaufort and in Durham, related to academic and/or personal issues. Participate in and lead CEM career counseling, programming, and training, with support of CPDC. Consult with DUML faculty on curriculum development for undergraduate and master's students. Travel to Durham to meet with relevant CEM students and faculty/staff. Lead various CEM student events, including orientation, visitation day, seminars. Manage CEM funding requests and reimbursements. Collaborate with NSOE student services for all Durham-based events.
DUML-specific Duties 20%
  • Attend and participate in DUML Management team meetings and campus-wide efforts. Participate in Education Committee as non-voting member. Lead annual curriculum planning meetings with necessary DUML faculty and staff.
  • Lead Diversity & Inclusion efforts at DUML, including fall and spring orientation events for all campus staff/faculty/students.
  • Manage, respond to, and lead all DUML tour requests.
  • Work with DUML staff to manage undergraduate residential life needs.
Miscellaneous 10%
  • Collaborate with Nicholas School executive education to identify and support professional development opportunities for CEM students, alumni, and coastal-focused professionals. Support facilitation of related short courses
  • Perform other related duties incidental to the work described herein. The above statements describe the general nature and level of work being performed by individuals assigned to this classification. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.
  • Work requires proficiency in Microsoft Word, Excel, PowerPoint and email. Must be proficient with technology, social media, and online web-conferencing tools.
  • Must have intermediate proficiency in the use of spreadsheets and use of spreadsheet functions (i.e., Excel and Excel functions).
  • Experience with management of admissions and applications tools, such as Ellucian and Perceptive Content (Image Now), is a plus. Familiarity with Duke University systems, such as PeopleSoft, is a plus.
  • The ideal candidate will bring to this position creativity, initiative and a commitment to the Nicholas School's mission.
  • Strong organizational skills with impeccable attention to detail and follow-through, ability to produce quality work in a timely fashion, and strong oral/written communication are critical.
  • Capacity to exercise independent judgment and maintain confidentiality, often in difficult and sensitive situations, and to work simultaneously on multiple tasks.
  • Self-starter willing to take initiative, seek guidance when needed, and see projects through to completion with little guidance and oversight.
  • Requires flexible hours (some early mornings, late evenings, and occasional weekends). Must be willing to travel in support of recruiting and admissions events and school-wide special events/programs.
  • Must be willing to drive rented and/or personal vehicle to transport self, students and/or instructors. Occasional heavy lifting required during set-up and break down of events.u2028
  • Interest and/or knowledge in the environment is a plus.
Must work from Beaufort, NC, Duke University Marine Laboratory.

Requisition Number


Duke Entity

Job Code

Job Family Level


Full Time / Part Time

Regular / Temporary


Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion,sexual orientation, or veteran status.Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.




Work requires two years experience as an Admissions Officer I at DukeUniversity sustaining a designated level of performanceORTwo years experience as an Admissions Officer or the equivalent at acomparable college or university. Offsetting experience that is notdirectly related may not be used to meet the minimum hiringspecifications for Admissions Officer II, but will be considered inestablishing the salary for Admissions Officer I.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Auto req ID


Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.


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