ADMINISTRATIVE ASSISTANT, SR

Location
Durham, NC
Posted
Jul 12, 2017
Institution Type
Four-Year Institution

diversity employer



ADMINISTRATIVE ASSISTANT, SR
Principal Gifts

Assistant Director, Principal & Leadership Gifts Programs

SUMMARY

Reporting to the Assoc Dir of Principal & Leadership Gifts the assistant director supports the Sr AVP and Assoc Dir for principal & leadership gifts in the areas of portfolio and prospect pool monitoring and management, list building and travel planning for the president's development activity, and personalized principal and leadership gifts stewardship. The assistant director also works on the Duke Women's Impact Network (WIN) initiative with the director of Duke WIN, the Sr Asst VP and the two other founders of the initiative.

WORK PERFORMED

PORTFOLIO & PROSPECT POOL MONITORING & MANAGEMENT, LIST BUILDING & PRESIDENTIAL TRAVEL PLANNING
Regular review of presidential, VP, principal and leadership gifts prospect pools to determine if team assignments are comprehensive and if strategies are defined and advancing. Collaborate with the Assoc Dir of PG/LG and PRMA partners to maintain oversight of the LG pool, with specific responsibility for weekly monitoring of the pool, quarterly reporting, monitoring of the next generation philanthropy pool, and identification of potential grateful patients to share with Duke Health. Monitor prospect management/strategy activity as needed with thesenior assistant vice president and associate director for principal and leadership gifts in order to determine if strategy meetings need to be convened. Review discovery pools and unassigned prospects for principal gifts travel and portfolios, as well as calling attention to frontline colleagues where activity may be warranted. Oversee entry of presidential and provostial moves and activity; track moves for quarterly and annual reporting. Report quarterly and annually on presidential, provostial, principal and leadership gifts prospect activity; work with PRMA and ADS to use system-generated reporting to meet department's needs. Lead semi- annual prospectlist-building project for presidential focus, strategic discussion and travel planning; proactively use travel planning lists, presidential key moves, and attempted contacts to plan for upcoming presidential travel. Help oversee the planning and creation of the Presidential Development Plan for the annual June meeting. Review event bios and presidential briefings. Keep department informed of Duke initiatives, programs, and news for consideration in strategy development; i.e. making connections between fundraising opportunities and principal and leadership gifts prospects and their interests. Assist development associate in assembly and delivery of presidential travel materials as needed. Help drive strategic travel for the Sr. AVP of principal gifts programs. Participate inthe Prospect Management Coordinating Group. Augment and improve seasonal address lists for presidential travel and events.

STEWARDSHIP
Oversee strategy and implementation of stewardship plans for selected principal and leadership- level donors, including but not limited to reports, outreach, and service, working closely with MG officers and Donor Relations. With the principal gifts team, identify principal and leadership gifts prospects who warrant personalized stewardship reporting and attention. Participate in strategic planning, information gathering, coordination and assembly of personalized, interactive annual stewardship reports for selected donors. Serve as the stewardship information hub and project manager for stewardship activity in principal and leadership gifts collaborating with other units responsible for stewardship efforts, most importantly the Donor Relations group in University Development. Draft stewardship letters/email for the president, provost, VP and other campus leadership as necessary. Monitor daily prospect activity reports, contact reports, and news from PRMA for stewardship opportunities. Increase knowledge of Duke programs and initiatives for use in stewardship by digesting online information and forming relationships across campus to gain information. Assist with and help expand pledge reminder project for top donors.

DUKE WOMEN'S IMPACT NETWORK (WIN)
Assist the WIN director with strategic and logistical aspects of the program, including maintenance of WIN member data, cultivation and stewardship activities for current and prospective WIN members, shepherding ongoing projects, and serving as a key liaison between WIN director and gift officers. Assist the director in volunteer management of the Leadership Council and membership of the wider Network, including meeting and event planning. Serve as a liaison with the Duke WIN Internal Steering Committee. Work with the PRMA team in defining data sets to pull and analyze that will drive our work; prepare data presentations and analytics for internal and external audiences. Work with the WIN team and Development Communications on materials, online presence, quarterly e- newsletter, and other outreach and messaging. Serve as the central source for answering questions from colleagues and from other institutions looking to engage in this work. Keep abreast of national trends regarding women and philanthropy and serve as a point person for WIN's work with peer institutions.

MISCELLANEOUS
Participate in coordination and preparation of annual operating plan for the department. Serve on committees as needed. Answer questions concerning departmental or divisional activities; transmit instructions and/or information to and from staff members; serve as liaison with internal and external agencies; make proper referrals as necessary; prepare documents for colleagues' use in meetings; may attend meetings to take minutes or provide information as requested.

QUALIFICATIONS
Bachelor's degree required. Minimum of two years' experience in alumni relations, fundraising, or related areas, in a college or university setting. Excellent oral and written communications skills; demonstrated ability to handle multiple tasks and to be discreet with confidential information. Behavioral Competencies Requires an individual who has experience in demonstrating sound and mature judgment and discretion in dealing with confidential and sensitive subject matter. Requires an individual with well-developed organizational, project management, computer literacy, and written and verbal communication skills in order to help plan and prioritize the work of the unit. Must be able to communicate professionally and confidently with a wide variety of constituents, including university administrators, major donors to the University, fundraising leadership and colleagues. Individual must have a commitment to excellent customer service, both internally and externally. Must be independent in ability to handle many varied tasks and be proficient in task and project management so as to achieve goals on deadline and meet the needs of the supervisor and others supported. Especially important is the ability to anticipate what may be needed for projects and for daily work of those supported. An understanding of the process of fundraising is helpful.

INTERESTED APPLICANTS Please submit cover letter and resume to dev-jobs@duke.edu Please put "Assistant Director, Principal and Leadership Gifts" in the subject line

Requisition Number
401291670

Location
Durham

Duke Entity
CENTRAL ADMIN MANAGEMENT CTR

Job Code
1790 ADMINISTRATIVE ASSISTANT, SR

Job Family Level
12

Exempt/Non-Exempt
Exempt

Full Time / Part Time
FULL TIME

Regular / Temporary
Regular

Shift
First/Day

Minimum Qualifications
Duke University is an Affirmative Action/Equal Opportunity Employercommitted to providing employment opportunity without regard to anindividual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion,sexual orientation, or veteran status.Essential Physical Job Functions:Certain jobs at Duke University and Duke University Health System mayinclude essential job functions that require specific physical and/ormental abilities. Additional information and provision for requests forreasonable accommodation will be provided by each hiring department.

Education

Work requires a general business background generally equivalent to abachelor's degree in a business related field.

Experience

Work requires 2 years related business or administrative experience tobecome familiar with general personnel practices, accounting andbudgeting principles and coordination of major office activities.OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE

Auto req ID

91751BR

Duke University is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, genetic information, gender, gender expression, gender identity, national origin, race, religion, sexual orientation, or veteran status.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

PI98635054