Manager of General Accounting

Location
Philadelphia, Pennsylvania
Salary
Commensurate with Experience
Posted
Jul 12, 2017
Ref
8296
Executive Administration Jobs
Other Executive Administration
Institution Type
Four-Year Institution

Job Overview: 

 

The Manager of General Accounting is responsible for supervision of the four staff members of the General Accounting office.  The Manager strives to ensure that the University's fiscal policies, accounting procedures, internal control mechanisms and financial systems are safeguarding University resources appropriately.  The Manager of General Accounting provides supervisory support to the staff to insure the accuracy of the general ledger accounts.  The incumbent works with the Associate Comptroller to resolve discrepancies and work through issues with departments and subsidiaries.  The position is required to manage the Banner Fixed Asset module, have above average understanding of the functionality of the Banner Finance ERP modules as well as utilize Hyperion to analyze transactions and resolve variances.

 

Qualifications: 

Bachelor's degree in business with a minimum of 3 years accounting experience in a non-profit (preferably college or university) setting.  MBA/CPA preferred. 
Experience with Office365 Applications (Excel, Access, Word, Outlook, SharePoint, Planner), Banner ERP, Perceptive Nolij, Jaegger (SmartSource) Procurement system and Hyperion and/or OBIEE are preferred.  
Demonstrated ability to direct special projects and resolve problems.  Must have the ability to work independently with minimal supervision and manage multiple tasks. Strong communication skills are needed to interact successfully with faculty, staff and students.

Essential Functions: 

The essential functions of the position include, but are not limited to:

 

Coordinates with Associate Comptroller and the other Manager of General Accounting to assign tasks to staff related to the monthly and year-end closing calendar in departmental SharePoint site.  Ensure that assigned tasks are completed timely and accurately.  

 

Develops assignments related to bank reconciliations in tandem with other managers and Associate Comptroller.  Responsible to ensure deadlines are consistently met.  Utilizes departmental SharePoint site in Office365 to manage assignments and conduct appropriate follow-up.  Completes review of bank reconciliations in accordance with departmental policy and escalates any issues to the Associate Comptroller as appropriate.

 

Develops assignments related to balance sheet account analysis in tandem with other manager and Associate Comptroller.  Responsible to ensure personal and staff deadlines are consistently met.  Utilizes departmental SharePoint site in Office365 to manage assignments and conduct appropriate follow-up.  Completes review of analyses by assigned departmental deadlines and escalates and issues to Associate Comptroller.

 

Assists with the audit process and provides appropriate and timely responses to audit requests from internal and external auditors.  Utilizes PwC for all responses related to external audits.

 

Acts as the owner of the Banner Fixed Asset module and capital project accounting for Drexel University and the Academy of Natural Sciences.  Documents existing process and makes recommendations for improvements.  Trains staff as appropriate on the functionality of the module.  Ensures that the module is reconciled on a monthly basis with the general ledger.  Seek to develop ways of integrating all subsidiaries on the module.

 

Manages the year-end capital asset confirmation process using the Capital Asset Confirmation tool.  Ensures that assets marked as disposed are appropriately updated in the Banner Fixed Asset module.  Coordinates updates related to custodians, locations or other information pertinent to asset are transferred to Banner Fixed Asset System. Documents existing processes related to capitalization and makes recommendations for improvements.  Ensures consistent procedures across entities.

 

Provides necessary direction, training and motivation to staff of the General Accounting office.  Ensures that employees are accountable while being engaged.  Oversees onboarding process of new staff and assists with recruitment and hiring process.

 

Keeps up-to-date with the latest accounting standards and the latest technology to ensure that the office continuously strives to improve manual procedures.  Monitors and insures the utilization of university-wide best practices and internal controls.

 

Ensures the timely and accurate recording of all accounting transactions in accordance with generally accepted accounting principles.  Seeks supervisory support when appropriate for complex transactions.

 

Assists with the day-to-day management of the Journal Entry Workflow tool.  Conducts formalized training with staff on the use of the tool.  Conducts formalized training for the community on the proper use of the tool.

Provides information on budgets and expenditures to departmental administrations to assist them in making informed financial decisions.

Complies with audit standards and all applicable accounting requirements.

Responsible for routine updates to the General Accounting website and seeks to enhance overall content to the benefit of the University and its subsidiaries.

Supervisory responsibilities include directing teaching, training and use of competency, productivity and performance standards, selection of candidates, making termination recommendations, performance management, and reviewing performance for staff in department.

Supplemental Posting Information: 

People Supervised:  Supervision to one senior accountant, two staff accountants, and one accounting clerk.

 

Other Pertinent Data:  Position requires the following skills and abilities:

Knowledge of GAAP

Excellent written and verbal communication skills

Attention to detail

Experience using Hyperion Brio Query, Banner ERP

Advanced knowledge of Word, PowerPoint, Excel and Access

Knowledge of SQL and Oracle databases

 

Equipment Used:  Personal computer and related equipment and software (databases, spreadsheets, word processing applications, dual monitors, keyboard, etc.); standard office equipment, including but not limited to: telephone, printer; copier; FAX; scanner; typewriter; desk; files; storage cabinets; calculator.

 

Environmental Conditions:  Regular Business office setting; overhead and indirect lighting.  Occasion travel to other campuses of locations is required; fluctuating internal climate control (levels of heating, cooling and general air handling may vary); frequent emails and workflow interruptions; numerous incoming calls.

 

Physical Requirements:  Position requires sitting for extended periods; occasion movement between campuses; prolonged exposure to computer monitors; frequent direct interaction with students, faculty, administrators, staff, etc., demanding intensive concentration and excellent listening skills; must prioritize well and focus on completion of tasks and objectives while under stress of demanding work schedule; must operate various input/output devices including keyboard and computer "mouse"; maintains a positive and objective approach and attitude.

 

Drexel University is an Equal Opportunity/Affirmative Action employer, welcomes individuals from diverse backgrounds and perspectives, and believes that an inclusive and respectful environment enriches the University community and the educational and employment experience of its members. The University prohibits discrimination against individuals on the basis of race, color, national origin, religion, sex, sexual orientation, disability, age, status as a veteran or special disabled veteran, gender identity or expression, genetic information, pregnancy, childbirth or related medical conditions and any other prohibited characteristic.  Please visit our website to view all University Policies and Workplace Postings.

Background investigations are required for all new hires as a condition of employment, after the job offer is made. Employment may not begin until the University accepts the results of the background investigations.

Please apply via Drexeljobs.com and search manager of General Accounting or requisiiton number 8296 or apply via https://www.drexeljobs.com/applicants/jsp/shared/frameset/Frameset.jsp?time=1499865407250