Jul 12, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Duties: Academic life at Penn is unparalleled, with 100 countries and every U.S. state represented in one of the Ivy League's most diverse student bodies. Penn is committed to creating a community of students, scholars, and staff that reflects the world we live in. Our award-winning educators and scholars encourage students to pursue inquiry and discovery, follow their passions, and address the world's most challenging problems through an interdisciplinary approach. With 136 research centers and institutes, and faculty appointed to twelve academic Schools, scholarship is a substantial and esteemed enterprise at Penn, making us a nationally-ranked research university. The spectrum of valuable perspectives and ensuing dialogue are key contributors to educational excellence and an inclusive, dynamic campus environment.

As a key member in support of Penn's research enterprise, the Assistant Director is part of the central Corporate and Foundation Relations (CFR) team which strategically positions the University for funding from targeted foundations and companies. Our mission is to engage locally, nationally, and globally in support of Penn's research, teaching, and service to individuals and communities at home and around the world. In developing and managing a fundraising portfolio of foundation and company prospects, the Assistant Director works closely with faculty to facilitate collaborative research relationships between the academic Schools and Centers at Penn. Primary responsibilities for CFR services include grant writing, prospect research, donor relations, and CFR-related events. This position reports to the Executive Director of Foundation Relations.

Specific Responsibilities include:
Assist in developing relationships/collaborations with faculty and development staff across campus as well as program officers at national foundations.
Primary responsibility for developing, drafting and editing grant proposals, letters of inquiry, concept papers, foundation profiles and briefings. Maintain a portfolio of foundation prospects which is expected to grow over time.
Manage CFR activities which serve the Penn community, e.g., planning and organizing monthly CFR meetings and information sessions.
Through research, identify foundation prospects tailored to the funding needs of numerous projects around Penn. Provide research and analysis that helps front-line fundraisers prioritize prospects based on factors such as giving ability, inclination, etc. Qualify prospect lists developed by others at Penn.
Work with office Coordinator to prepare detailed research profiles for Penn's 'top priority' foundation prospects, summarizing information from multiple sources, including Atlas.
Monitor various professional and mainstream news sources to keep DAR and School colleagues abreast of foundation funding trends and the latest news about potential top funders in the central CFR portfolio. Train Development and other staff to use online databases (including Foundation Center directory) for purposes of seeking new foundation prospects.
Coordinate stewardship reports for selected foundations, i.e., collating narrative and financial information, editing reports for funders, and ensuring stewardship reports are on time.
Review and prepare information for stewardship of foundation prospects, such as CFR donor lists, publicity and press releases for donors, and other adhoc requests.

Qualifications: Bachelor's degree with 1-3 years frontline experience working with faculty on foundation proposals. Master's degree or higher in a research field of the sciences or humanities strongly preferred. Successful grant proposal or academic professional writing is required with a portfolio of proposals or other published writing requested at interview. Previous university and/or development experience, knowledge of and interest in fundraising preferred. Excellent written communication abilities and good oral communication skills. Expertise with computers and software packages, e.g. word processing, spreadsheets and database software is essential. Knowledge of development-related software and computer resources is helpful. Ability to work with diverse group of constituents including faculty. Ability to handle complex and highly confidential materials. Strong attention to detail. Well-organized, self-motivated, resourceful and ability to work independently. Ability to staff events as needed.

Reference Number: 90-26319

Salary Grade: 026

Employment Type: Exempt

Org: Corporate and Foundation Relations

Special Requirements:

Job Family: B-Executive/Managerial Administration