Jul 12, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Duties: Academic life at Penn is unparalleled, with 100 countries and every U.S. state represented in one of the Ivy League's most diverse student bodies. Penn is committed to creating a community of students, scholars, and staff that reflects the world we live in. Our award-winning educators and scholars encourage students to pursue inquiry and discovery, follow their passions, and address the world's most challenging problems through an interdisciplinary approach. With 136 research centers and institutes, and faculty appointed to twelve academic Schools, scholarship is a substantial and esteemed enterprise at Penn, making us a nationally-ranked research university. The spectrum of valuable perspectives and ensuing dialogue are key contributors to educational excellence and an inclusive, dynamic campus environment.

This position reports to the Executive Director of Foundation Relations and works closely with Administrative Coordinator and others as assigned.

As a key member in support of Penn's research enterprise, the Assistant Director is part of the central Corporate and Foundation Relations team which strategically positions the University for funding from targeted foundations and companies. In writing grant proposals for foundation and company prospects, the Assistant Director works closely with faculty to facilitate collaborative research relationships between the academic Schools and Centers at Penn. We are an ideal culture for self-starters and for writers who enjoy working independently on a range of institutional projects, from epigenetics to urban design to behavioral psychology. For those with a lively sense of curiosity, CFR staff are richly rewarded when partnering with our world-renowned research faculty on the most significant issues of the day. The Assistant Director will have primary responsibility for grant writing, prospect research, donor relations, and CFR-related services and events.

Specific Responsibilities include:

Grant Writing, Fundraising and CFR Services: Assists in developing relationships/collaborations with faculty and development staff across campus as well as program officers at national foundations. Primary responsibility for developing, drafting and editing grant proposals, letters of inquiry, concept papers, foundation profiles and briefings. Maintains a portfolio of foundation prospects which is expected to grow over time. Manages CFR activities which serve the Penn community, e.g., planning and organizing monthly CFR meetings and information sessions.

Prospect Research and Analysis: Through research via the internet and specialized online databases, identifies foundation prospects tailored to the funding needs of numerous projects around Penn. Provides research and analysis that helps front-line fundraisers prioritize prospects based on factors such as giving ability, inclination, etc. Qualifies prospect lists developed by others at Penn. Works with office Coordinator to prepare detailed research profiles for Penn's 'top priority' foundation prospects, summarizing information from multiple sources, including Atlas, to provide overviews that include their relationships with Penn, giving histories and current missions and programmatic focuses - all essential to preparation for leadership visits, strategy development, etc.. Monitors various professional and mainstream news sources to keep DAR and School colleagues abreast of foundation funding trends and the latest news about potential top funders in the central CFR portfolio. Trains Development and other staff to use online databases (including Foundation Center directory) for purposes of seeking new foundation prospects.

Donor Relations: Coordinates stewardship reports for selected foundations, i.e., collating narrative and financial information, editing reports for funders, and ensuring stewardship reports are on time. Reviews and prepares information for stewardship of foundation prospects, such as CFR donor lists, publicity and press releases for donors, and other adhoc requests.

Qualifications: Bachelor's degree with at least 2-3 years frontline experience working with faculty on foundation proposals or equivalent combination of education and experience required. Master's degree or higher in a research field of the sciences or humanities strongly preferred.

Successful grant proposal or academic professional writing is required with a portfolio of proposals or other published writing requested at interview. Previous university and/or development experience, knowledge of and interest in fundraising preferred. Excellent written communication abilities and good oral communication skills. Expertise with computers and software packages, e.g. word processing, spreadsheets and database software is essential. Knowledge of development-related software and computer resources is helpful. Ability to work with diverse group of constituents including faculty. Ability to handle complex and highly confidential materials. Strong attention to detail. Well-organized, self-motivated, resourceful and ability to work independently.

Reference Number: 90-26319

Salary Grade: 026

Employment Type: Exempt

Org: Corporate and Foundation Relations

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: B-Executive/Managerial Administration