Program Coordinator, GSAL

Location
Chicago
Posted
Jul 12, 2017
Institution Type
Four-Year Institution
About The Unit: The Graham School Created at the founding of the University, the Graham School is committed to enhancing the University of Chicago's place as a preeminent intellectual destination through support of lifelong learning. Graham is dedicated to curating and disseminating the university's rich content for a broader set of learners in ever more innovative ways; helping the university engage civically, globally, and with the latest innovations in teaching and learning. Graduate Student-at-Large (GSAL) Students accepted to the Graduate Student-at-Large (GSAL) program at the University of Chicago have already completed their bachelor's degrees, and enroll in regular graduate and undergraduate courses (with adequate pre-requisites) at the University of Chicago. They may take courses at the College, in the Graduate Divisions of the Biological Sciences, Physical Sciences, Social Sciences, and Humanities, and at the graduate schools in Divinity, Public Policy, Social Work, Business, and Law. GSAL students can request to take any graduate course they are qualified for (i.e. have the prerequisites for); follow particular department's registration policy, and have obtained approval from department. No courses in the medical school. The GSAL program can serve as a bridge to take students from their post- undergraduate studies to graduate and professional degree programs of all types, helping them explore fields of academic study and, , determine which program or school would be a good fit for them

Unit Job Summary: Under the direction of the Associate Director, the Program Coordinator supports most aspects of recruitment & admissions, registration & enrollment, reporting and data analysis; organizes quarterly orientations; organizes regular student success curricular workshops (with on campus partners) and student engagement activities for range of GSAL programs. He/She coordinates admissions applications and assists with interviews and communications. The Program Coordinator supports student visa application process for admitted international students.; coordinates quarterly in-person and online information sessions, supports the Associate Director in planning quarterly graduate admissions/career exploration events, GSAL and GSAL international students' orientation, and other campus events. Compiles regular reports on student enrollments and applications. Provides necessary administrative support for these programs and reports to the Associate Director. Responsibilities include: Admissions and academic advising (60%): Under the direction of the Associate Director, supports most aspects of admissions, registration and enrollment. These activities include: - Assisting prospective and registered students by phone, email or in person regarding application and registration procedures, University curriculum and policies (including graduate and undergraduate divisions and professional schools), course selection and general campus information - Reviewing transcripts and application materials, screening applicants and determining their qualifications for the program - Facilitating student visa process for accepted international students Data and reporting (30%): Under direction of Associate Director, runs reports to confirm submission of all admissions materials, including transcripts and TOEFL scores; quarterly and final grade reports; and student outcomes. Duties include: - Generating mid-term and final grade reports - Checking for application materials - Reporting student outcomes Events (10%): Under direction of the Associate Director, plan and administer regular student success curricular workshops and student engagement activities (with campus partners) during each quarter for all students, including: - Bursar's Office (for Budgeting), OIA for International students workshop, Wellness Center for time management and stress management, UChicagoGrad for graduate school exploration, communicating with graduate school faculty, approaching graduate school applications, resume creation, interview coaching etc), the Writing Center for writing coaching and workshops, the Library for in-depth resources on research, as well as others campus partners. - Execute HBCU/HSI check in luncheon, International Students check in luncheon, four Coffee Chats (GSAL/GSALB students) per quarter, one "Exploring graduate programs at the University of Chicago" event per quarter, GSAL (domestic and international students) and GSALB Orientations every quarter.

Unit Education: Bachelor's degree in relevant discipline required; advanced degree in relevant discipline, preferred

Unit Experience: - Minimum of two years administrative experience, required. - Experience in an academic environment committed to the highest level of academic standards of integrity and quality strongly preferred. - Student affairs experience, strongly preferred. - Excellent writing and organizational skills required. - Knowledge of the University departments, schools and divisions strongly preferred. - Proficiency with Windows software highly desirable. - Ability to manage multiple tasks and prioritize effectively in a time-sensitive environment highly desirable. - Ability to communicate effectively with non-traditional students, as well as students from different backgrounds and ages is essential.

Unit Job Function Competencies: - Analytical skills - Problem-solving skills - Decision-making skills - Attention to detail - Organizational skills - Excellent oral and written communication skills, both via phone and in-person - Interpersonal skills - Customer service skills - Ability to work independently and as part of a team - Ability to manage stressful situations - Ability to work on multiple projects simultaneously - Ability to set priorities, and meet deadlines - Attention to detail - Ability to deal effectively with people - Ability to be trustworthy with student, employee, and financial records - Ability to work well under pressure Work Location Hyde Park campus and downtown locations Physical Demands - Consistent attendance - Keyboarding - Ability to manage a telephone for long periods - Ability to work for long periods in front of a computer - Ability to sit for long periods of time - Ability to travel to various campus locations