Administrative Coordinator

Jul 12, 2017
Institution Type
Four-Year Institution
About The Unit: The Biomedical Sciences Cluster at The University of Chicago consists of four graduate programs: Cancer Biology, Immunology, Microbiology, and Molecular Metabolism and Nutrition. Each program is a distinct, degree-granting unit in the Biological Sciences Division. The Cluster system enables these programs to integrate faculty, coursework, research programs, training programs, and seminars/symposia for a truly multidisciplinary training experience. The Biological Sciences Division (BSD) is the largest operating unit of the University of Chicago. It includes the Pritzker School of Medicine, twenty-three academic departments, twelve interdisciplinary degree-granting committees, and more than a dozen research centers and institutes. Our mission is to discover and create new knowledge of living systems, to preserve and communicate knowledge through education, and to nurture and sustain a community of scholars. These scholars pursue this mission through research, the education of basic scientists, physicians, and others interested in living things, and through enlightened and compassionate care of patients in a humane, academic environment. We have a long and rich history of discovery. Our academic departments have each developed and sustained outstanding programs of research and training in a broad range of programs. These are further enhanced by interdisciplinary committees, centers, and institutes. Unique among our peers, our Pritzker School of Medicine and basic biological science programs are housed in one division, allowing for strong collaborations between basic science and clinical research. Faculty, staff and students interact across programs and disciplines, creating collaborative and innovative approaches to the study of complex problems.

Unit Job Summary: The Administrative Coordinator will: Manage and coordinate retreats, seminars, and special lectures for Cluster Committees. This will require contacting speakers, developing and confirming schedules, and making changes promptly. Also, scheduling travel arrangements and daily activities for speakers are required. Create and distribute flyers and posters for events. Maintain the segments of the Cluster's website that are germane to upcoming events and manage the Cluster's listhosts. Develop, maintain, and analyze webforms, charts, and tables. Process student and faculty reimbursements and office purchase orders as needed. Other duties as assigned. 65% Developing and managing program retreats, seminars, and lectures 20% Reconciling payments for events 15% Creating and developing charts, tables, and webforms

Unit Education: Bachelor's degree required.

Unit Experience: A minimum of two years of administrative experience required. Event planning experience preferred.

Unit Job Function Competencies: Familiarity with general business practices required. Commitment to providing a high level of service and working in a team environment required. High degree of professionalism required. Attention to detail required. Ability to handle confidential information with utmost discretion required. Excellent interpersonal, verbal, and written communication skills required. Ability to handle multiple tasks simultaneously and under tight deadlines required. Strong analytical and organizational skills required.

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