Project Controls Administrator

Northeastern University

Project Controls Administrator

Requisition Number: STFR003850

Division/College: Facilities

Location: Boston Main Campus

Full-time/Part-time: Full Time


The Project Controls Administrator works with staff within the Campus Planning & Development and Facilities Divisions to ensure all have the appropriate access to the Project Management Information System (PMIS) application along with providing training and support related to system functionality and project delivery processes.

The position is responsible for managing an extensive training program for internal and external individuals that includes the planning, content development, scheduling and creation/updating of training documentation. Manages administration functions of the PMIS application that includes the creation/updating of participant roles, user accounts, project templates, custom fields, views & layouts and module configuration. Works with business units to help develop/enhance business processes to support efficiency in the project delivery process. Works with Design & Construction staff on the assignment of resources to projects, configuration and development of business processes and data gathering to provide reporting and metrics to management and project management staff. Provides support and guidance to project management staff on project controls functions such as, cost management, scheduling and document management.

Manages the creation of projects in the PMIS application, which consist of monitoring nightly integration routines designed to create new projects and confirming all project data and templates are appropriate for the project. Manages system processes to maintain efficiency in project delivery and works with individuals to resolve any issues that may prevent the timely completion of project delivery processes. Actively manages system integrations between PMIS application and the University's financial accounting system along with other specialized applications utilized by the Division. Works with the appropriate entity to resolve any processing errors that may result from incomplete data or system upgrades that may impact an integration routine. In coordination with Senior Leadership and staff, development/maintain manuals that document business practices related to project delivery processes. Develop and manage content for the Facilities website that informs customers on how Facilities conducts business with a focus on both internal and external audiences.


Bachelor’s Degree required. 3-5 years of experience in the areas of business, information technology or construction management. Proficiency in multiple software applications and web-based technologies required. Must be a strategic thinker with strong business and analytical skills, including good decision making with ability to problem solve. Excellent communication skills, strong interpersonal skills and organizational skills required. Ability to work independently and as part of a team. Effectively manage several projects simultaneously while always maintaining attention to detail. Ability to interact professionally and diplomatically with many constituencies while maintaining a strong customer-service focus. Experience working in higher education preferred.

Additional Information:
This position requires a criminal background check.

To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


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