Project Administrator - General Contractor
1.1 The purpose of this job description is to establish and define the authority, accountability, reporting relationships, responsibilities, duties, and measures of performance of the Project Administrator of Simile Construction Service, Inc.
2 BASIC FUNCTION
2.1 Under supervision of Project Manager, maintain records, RFI's, process submittals by stamping, recording, and distributing, change orders, insurance, and other subcontractor required document verification.
2.2 Project Administrator works directly with the Office Manager and supports Projects Manager and Accounting to master all elements of a project.
3 REPORTING RELATIONSHIPS
3.1 The Project Administrator reports directly to the assigned Office Manager.
4 JOB REQUIREMENTS
To perform this job successfully, an individual must be able to complete all areas outlined for this position in a satisfactory manner. Listed below are representative of the knowledge, skills, and/or abilities necessary to meet the minimum job requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
4.1 EDUCATION AND EXPERIENCE
4.1.1 Preferred: Bachelor degree in Construction Management, or closely related field.
4.1.2 Preferred: Minimum of two years commercial construction experience in a Project Administrator position.
4.2 SKILLS, KNOWLEDGE, AND ABILITIES
4.2.1 General knowledge of materials, methods, and the tools involved in construction of commercial buildings.
4.2.2 General knowledge of relevant Public Safety and Security regulations.
4.2.3 General knowledge of presentations, construction estimates, schedules and services.
4.2.4 Computer skill requirements include: MS Word, MS Excel, and MS Power Point, Scheduling, Accounting software, and Adobe.
4.2.5 Accurate estimating and math skills.
5.1 The Project Manager shall grant sufficient authority to the Project Administrator to assure the successful completion of all assigned responsibilities and duties.
6 RESPONSIBILITIES AND DUTIES
The responsibilities and duties of, but not necessarily limited to, the Project Administrator are:
6.1 Maintains Field Office records according to approved SCSI filing format, collate and digitize.
6.2 Maintain project records of Subcontract Proposed Change Orders and Executed Change Orders Disburse Look Ahead & Project Schedules to sub contractors.
6.3 Help ensure construction project quality levels and protect reputation of the company.
6.4 Confer with supervisors, contractors, and designers to resolve matters such as work procedures, design challenges and construction challenges.
6.5 Prepare cost tracking reports and issue them to the proper managers.
6.6 Establish and maintain submittal schedule processing and transmitting submittal to owner representative and/or subcontractor/vendor.
6.7 Prepare and maintain reports as delegated and supervised by Project Manager or Assistant Project Manager.
6.8 Assist in Project Close-Out Process to include AS BUILTS, warrantees, guarantees, O&M manuals, test results, certifications, Close-Out documents, post construction with field, accounting and estimating.
6.9 Set up new projects in SCORP.
6.10 Verify all sub insurance certificate and license information, and all other required documents. I.E. Weekly reports to PM's and Superintendents.
6.11 Accounting duties: Issue Monthly billing sheets to project managers and superintendents and email the subcontractors notifying them of the billing process monthly.
6.12 Order, track and digitizing all plans and files.
6.13 Upload specific project, documentation, and photos to the website weekly.
6.14 Any special projects as needed.
Simile Construction Service in Modesto is a faith-based, family-owned-and-operated business with a strong commitment to giving back to the community. We give back with employee-fundraisers for various charities and by performing volunteer work. We donate our construction management services for community projects like the restoration of Modesto's historic State Theatre. We give back because it's a small way we can say Thank you.
We are an equal opportunity employer.
Thu, 6 Jul 2017 16:09:14 PDT