Office Assistant & Consortium Coordinator

Location
Arlington, VA
Posted
Jul 11, 2017
Institution Type
Four-Year Institution


Job Category Staff and Administrator

Posting Number M00795

Department Registrar's Office

Reports To Assistant Registrar

Point of Contact Simone Woung

Responsibilities

- Consortium coordinator for university.
- Assists walk-in clients, answers phones, and responds to inquiries in Registrar email account.
- Pulls and sends transcripts and performs other electronic tasks via Colleague System.
- Provides administrative backing for entire office which includes ordering supplies, processing graduation lists, interfacing with vendors, and keeping / organizing files and records to insure seamless support for the academic year.
- Provides the Assistant Registrar with heavy support in the Spring semester.


Minimum Qualifications

- Bachelor's degree
- 2 years of related experience
- Customer service, data entry, attention to detail, and ability to work independently.
- Must have knowledge of basic clerical work such as filing, scanning, faxing, and email.
- Experience with working large school events.


Preferred Qualifications

- Microsoft Word, Publisher, Excel, Mailmerge, and basic Colleague knowledge.
- Must be good with multi-tasking.
- Must have patience and the ability to interact with a very diverse customer base.
- Spanish and or arabic language would be appreciated.


Special Notes to Applicants



Application materials must be received by 08/04/2017

Open Until Filled

University Profile

Marymount is a comprehensive Catholic university that emphasizes the liberal arts, career preparation, and personal and professional development. A diverse and welcoming learning community, Marymount serves nearly 3,400 undergraduate and graduate students. The university's location in suburban Arlington, Virginia, offers easy access to the rich resources of the nation's capital. Marymount University is an Affirmative Action/Equal Opportunity employer.



Job Duties

Percent of total time 15

Responsibility / Duty

Operates front desk.

Percent of total time 15

Responsibility / Duty

Consortium coordinator for the university.

Percent of total time 15

Responsibility / Duty

Performs data entry and conducts research.

Percent of total time 15

Responsibility / Duty

Answers telephones and responds to inquiries via Registrar email account.

Percent of total time 10

Responsibility / Duty

Assists with graduation preparations.

Percent of total time 10

Responsibility / Duty

Prepares back-up on transcripts.

Percent of total time 10

Responsibility / Duty

Corresponds with vendors.

Percent of total time 5

Responsibility / Duty

Orders supplies.

Percent of total time 5

Responsibility / Duty

Performs other duties as assigned.




Supplemental Questions

Required fields are indicated with an asterisk (*).
  1. What is your expected salary range?
    (Open Ended Question)
  2. Do you have a minimum of two years related experience and/or training?
    • Yes
    • No
  3. Have you previously worked in a College / University setting (student employment does not apply)?
    • Yes
    • No
  4. * Do you have a bachelor's degree?
    • Yes
    • No




Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
  3. References
Optional Documents

    PI98595942