085838 Administrative Specialist II

Location
Greenville, South Carolina
Salary
$22,182 - $31,614, Band 03, SC State Classification System
Posted
Jul 11, 2017
Institution Type
Community College

POSITION: 085838 Administrative Specialist II

DEPARTMENT: CE - Continuing Education

APPLICATION CLOSING DATE: 7/25/2017
Classification code AA50 / Slot 0002


For ALL Faculty Positions - An unofficial/student copy of your transcript must be submitted along with your on-line application if the position you are applying for requires a degree and/or certificate. Official transcripts are required when you begin employment.

For Staff Positions - If you are applying for a position that requires a degree and/or certificate, an official transcript will be required when you begin employment.

***International transcripts must be evaluated through World Education Services***

If you are applying for a position that requires current Licensures/Certificates- a copy must be submitted along with your on-line application. Official current licensures/certificates will be required when you begin employment.

Please feel free to submit any electronic documents with your on-line application as an attachment.


  ANTICIPATED SALARY RANGE: $22,182 - $31,614, Band 03, SC State Classification System

HOURS: 40/week

CAMPUS: Buck Mickel  

GENERAL RESPONSIBILITIES
In this challenging role, you will support the Healthcare Department for the Economic Development and Corporate Training Division at Greenville Technical College.  Duties may include any or all of the following:

-Responsible for logistics of classroom scheduling and equipment setup for instructors.  Purchases supplies using state provided P-Card. Stores confidential background check reports of healthcare students.  Maintains inventories and materials based on program needs.  Maintains and closes out course files to meet state auditing standards. Prints and mails out certificates.  Assists adjunct instructors in course preparation, as needed.  

-Acts as first point of contact for walk-in and online students.  Responsible for providing information about classes, answering potential and current student questions about assigned classes.  Provides direction to appropriate resources or staff and assists in scheduling appointments.  Communicates information to other areas in the division (registration, etc.) about programs.  

-Handles class cancellation notifications, refunds, and billing processes for public and contract classes.  Assists in gathering required information needed for grants and scholarships.  Serves on internal committees that impact processes.  Assists with setup and planning for advisory board meetings.  

-Maintains files for budgetary, record retention, and auditing purposes.  Assists in the tracking of expenses, revenues, advertising, and course reports for department.  Adds, cancels, and revises courses in the Student Manager System for student registration.  

-Works alongside other divisional administrative support specialists to provide coverage as needed.  

-Other duties as assigned.  

Greenville Technical College is one of the largest institutions of higher learning in South Carolina – and we invite you to consider becoming a part of our team!  GTC promotes a respectful campus culture that reflects appreciation for diversity and inclusion at all levels. Visit www.gvltec.edu/diversity to learn more.  

 

 

MINIMUM QUALIFICATIONS
Associate degree; or high school diploma + 2 yrs related work experience.  

PREFERRED QUALIFICATIONS
-Bachelor's degree

-5+ years of extensive administrative support experience

-Experience working with students

-Experience working in healthcare

-Exceptional customer service

-Strong ability to work under pressure

-Team player

-Strong clerical skills including intermediate to advanced level knowledge of Microsoft Suite

 

  Greenville Technical College is an Equal Opportunity/Affirmative Action Employer Minorities/Females/Disabled/Veterans are encouraged to apply (EOE/AA/M/F/D/V)

It is the policy of Greenville Technical College, in accordance with applicable laws, to recruit, hire, train, and promote people throughout all college levels, without regard to race, color, religion, sex, age, disability, sexual orientation, or national origin, or any other basis prohibited by applicable law. All employment decisions shall be consistent with the principle of equal employment opportunity.

*Greenville Technical College is a tobacco-free institution*

TO APPLY:  Interested applicants must visit https://hr.gvltec.edu/JobPostings.aspx to complete and submit an online application.  Resumes will not be accepted in lieu of completed online applications.