IDRC Administrative Assistant

Location
Ewing, New Jersey
Posted
Jul 11, 2017
Institution Type
Four-Year Institution

The College of New Jersey, Dept. of Counselor Education oversees the Mercer County Intoxicated Driver Resource Center (IDRC), under the Mercer County Office of Addiction Services and the State Dept. of New Jersey Intoxicate Driver Program. The IDRC is responsible for providing education, screening, and treatment monitoring for individuals convicted of driving under the influence of alcohol or drugs. 

The IDRC at the College of New Jersey seeks applications for an IDRC Administrative Assistant to work closely with and provide administrative support to the IDRC Director of Mercer County and the office. The successful candidate will also perform professional functions using established department and College policies, procedures and guidelines.

Responsibilities for this position include overseeing the daily operations of the IDRC Office. This position is responsible for coordinating the monthly classes, ensuring that all materials are on hand, and clients have been entered into the class accurately.  This individual works in various databases, and assists the director in follow-up tasks to monitoring.  This position interfaces with clients both telephonically and in-person, offering direction and reviewing requirements. Communicates regularly with the IDP Office of the State regarding client status updates.

Qualifications:

  • High School Diploma required

  • Experience in provision of administrative, program and project support

  • Well-developed technological skills including proficiency in Microsoft Office and Google Docs

  • Experience with or evidence of ability to gain proficiency in related software programs

  • Highly developed communication skills, including excellent and accurate writing, editing and proofreading skills.

  • Excellent organizational and time management skills, including the ability to prioritize, multi-task and adhere to institutional and department deadlines

  • Ability to apply sound judgment in identifying emergent or critical issues of attention of supervisor; ability to maintain confidentiality and exercise discretion and highly developed skills in independent problem-solving

  • Strong interpersonal skills

Preferred qualifications:

  • Some college with Substance Abuse Coursework toward CADC

  • Minimum of 1 year experience in provision of administrative, program and project support

  • Experience in addictions field

Contact Information:

The College offers a generous benefits package that includes health, dental, vision and prescription plans, as well as pension, paid leave time and tuition savings programs. This is a grant-funded position with an anticipated starting salary of $30,000.00. Reappointment is contingent upon performance and funding availability.

Qualified candidates should submit a letter of interest, resume and the names of 3 professional references. Resumes will be considered through July 26, 2017. Submissions received after that date will only be considered if a suitable candidate has not been identified. Final offer of employment will be contingent upon successful completion of a background investigation.

Under a new residency bill signed into law by Governor Chris Christie, any individual hired on, or after September 1, 2011, will be required to establish a principal residence in New Jersey unless their position is exempt. New employees will have a full 365 days to establish such residence, from the effective date of hire. Any new employee who believes that they have a critical need to live outside of New Jersey, or that a move to a permanent residence within the state would constitute a hardship, may request an exemption from the provisions of the law by appealing to a five-member committee to be established by the State for the purpose of hearing such appeals.

To enrich education through diversity, The College of New Jersey is an Equal Opportunity Employer. The College has a strong commitment to achieving diversity among faculty and staff, and strongly encourages women and members of underrepresented groups to apply.