Career Services Manager (Saturday)

Jul 11, 2017
Administrative Jobs
Student Affairs, Career Services
Institution Type
Four-Year Institution
About The Unit: The University of Chicago Booth School of Business is the second-oldest school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: - an unmatched faculty. - degree and open enrollment programs offered on three continents. - a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit:

Unit Job Summary: Career Services Manager (Saturday): The Career Services Managers are a duo responsible for the downtown Gleacher office's initial public interactions with over 1400 students enrolled in the University of Chicago Booth School of Business (Chicago Booth) Evening, Weekend, and Executive MBA programs as well as the school's over 43,000 alumni. These interactions involve understanding Career Services offerings, quickly assessing a very broad variety of needs, and promptly addressing or referring students and alumni as appropriate. The Managers are also key team members responsible for the general office operations, supporting student and alumni events, and on-going special projects. General office operations include, but are not limited to: opening and closing the office; managing team office supplies; managing invoices and payments; creating team coaching calendars; scheduling and tracking of coaching appointments; assisting in administering Career Resource Center databases, periodicals, and books; and providing administrative and logistical planning support to Career Services programming. The Managers are also responsible for developing new office procedures and finding operational efficiencies. The current open position is for the Saturday, 8:30am to 5:00pm role and may also include some additional remote work throughout the week (typically 1-3 hours). PRINCIPAL DUTIES AND RESPONSIBILITIES: Continually develop an understanding of career management issues, and Career Services offerings, to assess and manage initial student and alumni requests that emerge (common requests include, but are not limited to, requests for assistance with identifying and using the appropriate resources, managing circulation activities, and coaching appointments). Continually develop an understanding of common career research questions to better analyze and respond to students and alumni who use the Career Resource Center (CRC) to prepare for careers in various industries. Proactively determine cost effective procurement of office supply inventory and procedures to ensure efficient daily operations, to include auditing and managing allocated vendor relationships. Develop an understanding of Career Services program ownership as well as Career Services and other Booth department events to be responsive to the needs of students and alumni across Evening, Weekend, and Executive MBA programs. Manage process of creating and updating content for portions of the Career Services website. Continually audit coaching reports and provide monthly analysis of coaching activity to the Director, Career Management. Assist the Senior Associate Director, Manager, and other team members as needed, in supporting of the overall Career Services programming.

Unit Education: Bachelor's degree required.

Unit Experience: At least two years of professional experience in a similar environment required.

Unit Job Function Competencies: Ability to identify priorities and multitask, recognize, resolve, or refer problems, work effectively as a part of the Career Services team required. Outstanding verbal and written communications skills required. Strong organizational skills required. Ability to handle confidential information with tact and good judgment required. Ability to exercise good judgment under pressure in accordance with high volume workflow and to maintain a sense of perspective under stressful circumstances required. Ability to create solutions for complex scheduling issues required. Deep commitment to customer service, strong interpersonal skills, and the ability to engage with very varied populations required. Knowledge of Microsoft Office (Word, Excel, PowerPoint) required. Ability to learn new computer systems quickly required. Availability to occasionally work week days or evenings beyond the typical 8:30am-5:00pm Saturdays required. Availability for occasional brief weekday virtual meetings required. Bookkeeping and accounting skills preferred.

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