Academic Program Manager
Requisition # 2017-7752
Category Academic Administration
Date Posted 7/10/2017
Full-Time / Part-Time Full-Time
Application Deadline ..
Reporting to the School Administrator/Department Manager and working closely with the Directors of Graduate Studies (DGS) and the Departmental Representative, the Academic Program Manager is responsible for the smooth operations of all aspects of the graduate and undergraduate programs at the School of Architecture (SoA). The primary responsibilities of this position include: advising graduate and undergraduate students on all aspects of their respective programs (from admissions through graduation for the M.Arch. and Ph.D. programs, and from enrollment through graduation for undergraduate program); providing high-level administrative support for the graduate admissions process; developing and managing technological solutions that support complex administrative processes and projects, such as admissions, general exams, student records, and program data reporting and analysis; acting as the School's liaison to the Graduate School, Office of the Dean of College, and the Registrar's Office on issues related to course scheduling and grading, student enrollment, academic progress, and degree clearance; managing financial activity associated with the undergraduate and graduate programs, including student support and programmatic expenses; and providing guidance and support to faculty on issues related to the SoA's graduate and undergraduate programs.
Student Services/Administrative Management
- Develops/manages technological solutions supporting complex administrative processes and projects, such as admissions, general exams, student records, and program data reporting and analysis;
- Maintains confidential student records;
- Tracks fulfillment of requirements for graduate and undergraduate students;
- Works closely with the SoA Executive Committee (Dean, 2 Directors of Graduate Studies, and Departmental Representative) of student and program matters.
- Serves as SoA's liaison to the Graduate School, Dean of College, and Registrar's Office on student enrollment, academic progress, degree clearance; liaises closely with Graduate Admissions and Academic Affairs (deputy dean Cole Crittenden and senior associate dean Mary Bechler); and
- Provides statistics on student-related data for annual NAAB accreditation program reports.
- Manages School of Architecture's curriculum planning process, including studio/seminar scheduling and studio and classroom assignments;
- Works cooperatively with the Registrar, Dean of the College, and the Graduate School on course scheduling, grading, and administration on (new) course proposals;
- Facilitates and coordinates domestic and international course-related travel;
- Manages course information for print and online publications;
- Manages the Assistants-in-Instruction process that identifies and recruits teaching assistants for ARC courses;
- Coordinates faculty course (Studio/Seminar) presentations at the beginning of each semester.
- Advises graduate and undergraduate students on all aspects of their programs, including course offerings, degree requirements, program status, and University and SoA policies and guidelines;
- Interfaces and advises prospective students (graduate) and prospective majors (undergraduates) on SoA programs and tracks, and the admissions process and requirements if relevant;
- Provides guidance and support to faculty on issues related to SoA's graduate and undergraduate programs.
Admissions and Recruitment
- High-level support for the School's admissions and admissions process, including active management and coordination of the SoA's admissions process for the M.Arch. programs (including annual coordination of 200+ applications) and Ph.D. program;
- Works closely with the SoA Executive Committee and the Admissions Committee on the admissions process;
- Ensures that the minimum admission requirements have been met in the applications;
- Responsible for inquiries regarding application procedures and graduate programs, providing correct and timely information and managing the volume and complexity of inquiries; student re-enrollment;
- Manages annual SoA student events (2 open houses for prospective students, M.Arch. “boot camp,” student orientation) and organizes SoA's participation in University prospective events (undergraduate student expo).
Communications and Program Events Management
- Works closely with SoA and University colleagues to connect students to curricular activities Works closely with SoA and University colleagues to connect students to research/thesis funding, internship/employment opportunities, and department prizes and awards;
- Manages and maintains current information about the undergraduate and graduate programs on SoA's websites and in other publications;
- Organizes program-related events (two annual Open Houses for prospective students, orientation for new and returning students, M.Arch. boot camp, SoA's participation in undergraduate academic expo);
- Coordinates general exams and FPOE;
- Annually updates student handbook; and
- Maintains student listservs.
- Manages financial activity associated with the undergraduate and graduate programs, including student support and programmatic expenses;
- In the Prime financial system, handles $3.5 million in funds related to graduate student salary/tuition adjustments, AI/teaching assistants, students prizes and awards, other program-related expenditures;
- Monitors and reports on the programs expenditures, and graduate students' financial awards;
- Provides data to support financial reconciliations, benchmarking, annual reporting and other performance evaluations.
- Bachelor's degree and 3-5 years of related work experience.
- Experience working with students and/or faculty in a higher education institution required, preferably in an admissions or registration and records office.
- Demonstrated ability to work independently and prioritize work to meet deadlines.
- Strong organizational, interpersonal and written and oral communication skills.
- Demonstrated attention to detail.
- Must be reliable, adaptable, and responsive to meet changing work demands.
- Ability to maintain composure, tact, and focus in fast paced and dynamic work environment.
- Ability to maintain strict confidentiality, exercise discretion and good judgment.
- Ability to work independently as well as with colleagues, including faculty, administrators, and students.
- Must be able to exercise independent judgement.
- Proficient in MS Office Applications (Word, Excel, Outlook).
- Must be available to work occasional evenings and weekends.
- Experience in a university setting is desirable;
- Knowledge of academic processes and procedures at Princeton University, particularly CAP/CUP;
- Familiarity with PeopleSoft, Prime, Concur, Labor Accounting, Blackboard, and web (Roxen) content management systems; and
- Financial management experience is preferred.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours
Eligible for Overtime
Essential Services Personnel (see policy for detail)
Physical Capacity Exam Required
Connect With Us! Join our Talent Network to receive updates about working at Princeton.
Princeton University requires all candidates to complete a background check successfully prior to the start of employment. The type and extent of background checks may vary depending on job requirements and/or functions.
Go to our careers site.