Receptionist - Office of International Programs

Location
Princeton, NJ
Posted
Jul 11, 2017
Institution Type
Four-Year Institution

Requisition # 2017-7747
Department Dean of College
Category Administrative Support
Date Posted 7/10/2017
Full-Time / Part-Time Full-Time
Application Deadline 7/17/2017

Overview

As the first contact in the Office of International Programs (OIP), the receptionist serves as the principal public face of the office, answering or directing inquiries as necessary. Their key role is to direct inquiries received in person, by email or by telephone to the appropriate staff within the Office supporting its four programs (Study Abroad, Fellowships, International Internships and Bridge Year).

Other duties include distributing mail, dealing with incoming and outgoing FED EX shipments, ordering office supplies, monitoring the OIP email account and collating student applications for OIP programs. The receptionist will also provide additional administrative support to all OIP programs as required during periods of peak activity.

This is a term 5 month position ending in December 2017.

Responsibilities

  • Directing inquiries received in person, by email or by telephone to the appropriate staff within the Office supporting its four programs (Study Abroad, Fellowships, International Internships and Bridge Year). The volume of this activity varies significantly accordingly to the academic calendar. In peak periods, such as the early weeks of the Fall Semester, this activity could take up 80-90% of the office hours.
  • Distributing mail, dealing with incoming and outgoing FED EX shipments, ordering office supplies, monitoring the OIP email account (in conjunction with the Office Manager) and collating student applications for OIP programs. This activity is also to some extent seasonal, and can be extensive in the approach to deadlines for student applications.
  • Other general office administrative duties, as required.


Qualifications

ESSENTIAL:
  • Minimum 1 year of related work experience.
  • Excellent interpersonal skills.
  • Excellent communication skills, both in writing and in person.
  • Attention to detail.
  • Ability to work under pressure, in a busy public office.

PREFERRED:
  • Bachelor's degree



Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

BOS, 020

Standard Weekly Hours

36.25

Eligible for Overtime

Yes

Benefits Eligible

Yes

Essential Services Personnel (see policy for detail)

No

Estimated Appointment End Date

12/7/2017

Physical Capacity Exam Required

No



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