Administrative Coordinator II

Denton, TX
Jul 11, 2017
Position Type
Institution Type
Four-Year Institution


Requisition Number

Job Title
Administrative Coordinator II

Official Title
Administrative Coordinator II

Position Number

Spanish - 123300


Is this an internal posting only?

Work Schedule
Monday - Friday 8 am - 5 pm

Department Overview
The Department of Spanish at the University of North Texas offers a minor, the Bachelor of Arts degree, as well as the Master of Arts degree. The department is comprised of 18 full-time faculty members, 7 graduate teaching assistants/fellows, 12 adjunct instructors, 2 full-time staff, and 3 student workers. Our mission, facilitated by faculty and staff alike, is to provide excellent learning experiences for our undergraduate and graduate students, produce outstanding scholarship, and provide high quality service to all of our constituents.

Job Description
The Department of Spanish at the University of North Texas is seeking to hire an Administrative Coordinator II to join our team. Responsibilities of the position include, but are not limited to:

* Handling and rectifying multiple budgets,
* Overseeing purchasing of supplies and equipment for the entire department.
* Determining budgets for course fee accounts, and maintaining alumni directories and departmental spreadsheets.
* Handling all paperwork for disbursement of student, as well as other related tasks.
* In charge of hiring and supervising staff and student assistants.
* Handling payroll and determining the workflow for the department.
* Excellent organizational and communication skills.
* Ability to plan and organize multiple programs, assignments, and departmental events.

The University of North Texas System is firmly committed to equal opportunity and does not permit - and takes actions to prevent - discrimination, harassment (including sexual violence), and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, family status, genetic information, citizenship or veteran status in its application and admission processes, educational programs and activities, facilities, and employment practices. The University of North Texas System immediately investigates and takes remedial action when appropriate.

The University of North Texas System also takes actions to prevent retaliation against individuals who oppose a discriminatory practice, file a charge, or testify, assist or participate in an investigative proceeding or hearing.

Minimum Qualifications
The successful candidate will possess an Associate's Degree and four years of office administration or business management experience; or any equivalent combination of experience, education, and training.

Preferred Qualifications
The preferred candidate will possess the following additional qualifications:

* Proficiency with programs in the Microsoft Office Suite, particularly Word, Excel, and Access. High competency with Excel highly desirable.
* Ability to create Acrobat documents.
* Ability to design newsletters, flyers, etc.
* Experience organizing events and meetings.
* Experience in office management, including supervision of subordinates.
* Ability to interact professionally and communicate collegially and clearly- orally and in writing- with the department chair, faculty, staff, students, and alumni as well as administrators and professional staff in other units on campus.
* Accuracy in maintaining the financial records of the department and communicating clearly with account holders regarding rules governing a variety of financial accounts.
* Ability to think creatively and pro-actively and to work independently in managing multiple projects simultaneously.
* High attention to detail.
*Being bilingual in English and Spanish is not a requirement but a plus

Special Instructions to Applicants
Applicants must submit a resume with their online application.

Is this a security sensitive position?

Driving a University Vehicle?

Job Open Date

Job Close Date
Open Until Filled

Pay Rate
Salary Commensurate with Experience

Pay Basis

Job Type
Full-time Permanent

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