OPS Full-Time Project Coordinator

Gainesville FL
Jul 10, 2017
Institution Type
Four-Year Institution
Classification Title:

OPS Hourly Non-Secretary/Clerk

Job Description:

This position will serve as the primary coordinator of FOSSIL (Fostering Opportunities for Synergistic STEM with Informal Learners), a project funded by the National Science Foundation that aims to build a national learning network of amateur and professional paleontologists. This is a full-time position (40 hours per week)

Position duties include the following:

  • Communication with amateur and professional paleontologists via email, phone, traditional mail, and social media (including project website) in a responsive and professional manner. It is expected that the project coordinator will initiate communication and regularly follow-up to achieve project goals.
  • Scheduling and coordinating project activities and meetings. This includes monthly project planning meetings, bimonthly business meetings with contractors (e.g., tech development companies), and biannual four-part webinar series. Scheduling should enable the greatest possible participation among key project members and stakeholders. Coordination of webinar series requires basic competence with online webinar-hosting software, such as AdobeConnect.
  • Coordination of small, medium, and large events – which includes arranging for all related travel, vendors, and purchases. The coordinator must submit university paperwork for all travel, vendors, and purchases according to University of Florida regulations. The project coordinator is responsible for planning and organizing projects events, such as professional development workshops and mini-conferences. 
  • Website development and e-newsletter production. The project coordinator is expected to have adequate content knowledge in geology/paleontology to enable development of website resources and activities that engage amateur and professional paleontologists. Must feel comfortable inviting, editing, and writing articles for the FOSSIL e-newsletter.
  • Managing and contributing to the active social media component of the project. The project coordinator will oversee the social media team, maintaining a post rate of 5-6 per week following established protocol and branding. Social media posts must accurately reflect the mission of the project. The coordinator will additionally supervise a social media intern.
  • Preparation of reports and contribution to ongoing project research endeavors. This includes writing the NSF annual report, managing/organizing all project files and documents, and contributing to the project’s informal science education research.
  • Promotion at clubs, festivals, and amateur/professional meetings. The coordinator must feel comfortable serving as the “public face” of the FOSSIL project. 
  • For more information about the FOSSIL project, consult our web page at: www.myfossil.org.

    Advertised Salary:

    $16 to $22/hour,commensurate with experience  

    Minimum Requirements:

    Applicants must demonstrate excellent interpersonal, communication, and tech skills, be highly organized, detail-oriented, and able to work independently. The optimal candidate will have a degree (preferably M.S. or above) in geology, biology, or related discipline with content expertise in paleontology. Experience with science education and outreach is also expected.

    Preferred Qualifications:

    Preferably M.S. or above in geology, biology, or related discipline with content expertise in paleontology.

    Special Instructions to Applicants:

    Please complete the online application and attach (1) a cover letter that addresses the points listed above; (2) a complete CV; and (3) the names and contact information of two professional references. Inquiries and nominations for this position should be sent to project director, Bruce MacFadden, at bmacfadd@flmnh.ufl.edu.

    Health insurance may be available. Presuming satisfactory performance, this position could continue through the end of grant funding: 30 September 2018. 

    To be considered, all applications must be submitted online by July 24, 2017 at https://jobs.ufl.edu.

    Health Assessment Required: No