Technical Research Writer - Department of Physics (A1700417)

Champaign, IL
Jul 08, 2017
Institution Type
Four-Year Institution

Technical Research Writer

Department of Physics

University of Illinois at Urbana-Champaign

Primary Position Function/Summary: Develop and implement both annual and strategic long-term technical writing and editing services to support the faculty and research associates in producing high-quality, compliant proposals, nominations, articles, and other technical documents essential to the mission of the Department of Physics.

Major Duties and Responsibilities:

Assist faculty in developing research proposals for external funding, including technical writing assistance, review and editing of documents, and compliance with both agency instructions and University policies.

Mentor new faculty on strategies and best practices for successfully obtaining external funding, including review of federal and private funding sources, documentation of University policies and procedures, and aligning their research goals to build a research portfolio.

Inform faculty of external funding opportunities based on the availability of funds, supported research topics, application deadlines, special requirements, interdisciplinary components, and other relevant criteria.

Develop and refine templates for sections of research proposals, including data management plans, postdoctoral mentoring plans, facilities and equipment descriptions, and education and outreach activities.

Work with Business Office staff, the Office of Sponsored Programs, the Office of Technology Management, University compliance offices, and the Office of the Vice Chancellor for Research to ensure that submitted proposals are compliant with federal and University policies and procedures.

Work with other campus units, including the Materials Research Laboratory, the Beckman Institute, the Institute for Genomic Biology, and other research centers and departments to develop interdisciplinary research proposals.

Develop and submit proposals for external funding of undergraduate research to federal agencies, private foundations, and corporate sponsors.

Assist faculty in preparing recurring as well as emergent reports, notifications, and requests to funding agencies.

Provide guidance to faculty in the area of technical scientific writing by reviewing and editing draft proposals, reports, and other documents for organization, content, wording, and formatting.

Provide technical writing, editing, and proofreading for internal and external department reports, articles, and other technical documents.

Work with the department head and senior faculty to develop nominations and applications for faculty honors and awards and ensure that nominations are submitted in a timely fashion.

Represent the department in campus-wide committees and programs related to sponsored research and technical communications.

Assume additional appropriate related technical writing duties to further the mission of the Department of Physics.

Position Requirements and Qualifications:


Required: Master's degree in scientific or technical writing field.

Preferred: Ph.D. in the physical sciences.


Required: At least four years of experience writing and editing technical articles.

Preferred: Experience with the National Science Foundation, the National Institutes of Health, the U.S. Department of Energy, the National Aeronautics and Space Administration, and the U.S. Department of Defense research funding mechanisms and protocols

  • Experience with scientific publishing and technical editing requirements, particularly the American Institute of Physics style guidelines.

Training, Licenses or Certifications:


Preferred: Illinois Certified Research Administrator or national CRA designation.

Knowledge Requirements:

  • Demonstrated knowledge of federal funding of university research.
  • Demonstrated strength in planning, organizing, and communicating technical material, including the ability to understand and interpret scientific research terminology.
  • Demonstrated ability to work productively and collegially with scientists and engineers.
  • Demonstrated ability to work independently and respond proactively to new opportunities

Preferred: Demonstrated familiarity with Fastlane,,, NIH Commons, PAMS, INSPIRES, and other federal funding portals.

Appointment Details

The Technical Research Writer is a full-time, benefits-eligible academic professional appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date. Applicants may be interviewed before the closing date; however, no hiring decision will be made until after that date. Salary is commensurate with experience and qualifications.

To Apply

To apply for this position, please complete your candidate profile at and upload your letter of application, curriculum vita, and names and contact information of three references who can provide letters of recommendation. Full consideration will be given to complete applications by July 21, 2017. For further information regarding application procedures, contact Margie Gamel at or at 217-333-3762. The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.

The University of Illinois is an Equal Opportunity, Affirmative Action employer. Minorities, women, veterans and individuals with disabilities are encouraged to apply. For more information, visit To learn more about the University's commitment to diversity, please visit

College Name or Administrative Unit: College of Engineering
Category: Academic Professional
Title: Technical Research Writer - Department of Physics (A1700417)
Open Date: 07/07/2017
Organization Name: Physics