Finance Manager, Grants and Contracts

About The Unit: The Department of Economics is recognized as one of the world's leading economics departments. It is known for having more Nobel Prize laureates and John Bates Clark medalists in economics than any other university.

Unit Job Summary: Standard Summary This position reports to the Director of Finance, Operations and Personnel and serves as a resource to faculty, researchers and staff by providing guidance on financial, administrative and regulatory issues concerning the application and execution of sponsored awards and contracts. The primary responsibilities include coordinating pre- and post- award activities relating to grant proposals and contracts; serving as account administrator for faculty's gift, endowment and grants; managing financial accounts including budgeting, transaction approvals, account maintenance, reporting, projecting, sub-recipient management, and account closings; serving as the GEMS and EPayment departmental representative; auditing and paying Buysite invoices using the APS-PO system. Performing other duties as assigned. Principal Duties and Responsibilities Pre-Award: Assists Principal Investigators with all aspects of research administration. Notifies faculty of upcoming requests for proposals. Gathers needed documentation and prepares grant applications and supporting documentation to ensure compliance with University and Sponsor requirements; works directly with the PI to develop the budget, budget justification and supporting documents, secure cost share commitment as required, once considered for funding works directly with the PI to develop JIT budget, budget justification and supporting documents. Processes grants electronically using NSF Fastlane system,, AURA, etc. Post-Award: Coordinates all post-award activity including ensuring compliance before setting up account, account creation, regulatory and compliance monitoring, prepares summer salary forms, effort reporting, cost transfers, late cost transfers, no cost extension requests and processing closing memos. Performs financial forecasting. Serves as a liaison between PIs, University administrative offices and external agencies. Manages sub-award process and processes payments of sub-recipient invoices. Monitors compliance issues. Monitor grant budgets and audits expenditures for allowability, allocability, reasonableness and consistency of treatment. Coordinates sponsored project closeout procedure. Maintains budgets and audits expenditures in accordance with University policies and procedures, sponsor terms and conditions and federal guidelines when appropriate. Interprets contract and grant requirements and funding agency guidelines. Financial Management: Serves as the GEMS and EPayment departmental representative. Audits Buysite invoices, enters the information into APS-PO system to pay Buysite invoices and processes Daily Diagnostics Reports. Audits GEMS and EPayment reports. Prepares expense transfers, budget adjustments, wire transfers, independent contract payments providing sufficient explanations that will meet internal and external audit requirements.

Unit Education: Bachelor's degree in related area. Must be proficient in use of Microsoft Office, especially in Microsoft Excel.

Unit Experience: A minimum of 3-5 years of experience in sponsored research administration in a university, non-profit or research institution. University accounting systems experience preferred. Business Objects experience preferred. Experience with electronic proposal submission systems such as Fastlane, eRA Commons,

Unit Job Function Competencies: Strong computer skills including word processing, database management, and spreadsheet skills required. Excellent verbal and written communication skills required. Attention to detail required. Ability to be flexible and adaptable required. Knowledge of general accounting standards and auditing required. Strong organizational skills required. Strong financial and analytic skills required. Ability to research issues and propose solutions to problems required. Demonstrated initiative in improving processes and enhancing systems required. Ability to exercise sound judgment, discretion and tact required. Familiarity with federal and non-federal grant and contract policies required. Time management skills and the ability to handle multiple, concurrent tasks within deadlines required. Ability to work with individuals from across the division and university required. Knowledge of research methods and funding sources preferred. Knowledge of Clinical Trials preferred. Supervisory skills if individuals reporting to position preferred. Knowledge of federal and non federal regulations for grant management preferred. Knowledge of fund accounting preferred. Proficiency with spreadsheet, word processing software, and accounting software preferred.

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