Human Resources and Academic Affairs Generalist

Location
Chicago
Posted
Jul 08, 2017
Institution Type
Four-Year Institution
About The Unit: The Department of Pediatrics at the University of Chicago is comprised of 158 full-time faculty and other academics and more than 170 staff. We strive to provide the highest level of complex care for children from diagnosis and treatment to conducting research to find promising new therapies with a focus on teaching. We are committed to advancing the frontiers of knowledge, and the education and training of future clinical pediatricians, subspecialists, educators, clinical investigators and physician-scientists. Professional and investigative aspects of medicine are readily combined and the attributes of academic life are easily recognized in the Department of Pediatrics. Our faculty and staff value the designation "teacher of teachers" and appreciate the importance of research training, individual creativity and high quality comprehensive clinical care and service. The Department of Pediatrics is a dynamic, stimulating place to work, and because we are focused on growth and improved excellence, our staff have particularly challenging and rewarding roles.

Unit Job Summary: The Human Resources and Academic Affairs Generalist reports directly to the Manager of Human Resources and the Manager of Academic Affairs. The incumbent assists with management of all departmental activities associated with human resources and academic affairs. Participates in the hiring, orientation, compensation, performance management and planning, and departure processes for staff, students, faculty and academic employees. Responsible for approving requisitions for posting, initiating Workday business processes, maintaining search documentation, conducting compliance and background checks, drafting offer letters, onboarding new hires and finalizing new hire paperwork, coordinating occupational health screenings, new hire orientation and IS compliance. Participates in information management, process improvement, absence management and visa request activities. Assists with the development and maintenance of metrics and ad hoc reports and serves as a key resource on all relevant federal, state, local and University human resource and academic affairs regulations, and policies. Researches human resources and academic affairs best practices and assists with the development and implementation of policies, procedures and training opportunities. Assists with special projects as needed. Functions with considerable autonomy, assuming responsibility for the oversight and coordination of many and diverse administrative tasks requiring extensive confidentiality and excellent judgement. Proactively addresses day-to-day operations and projects in the office. A cover letter, resume and reference contact information are required to be considered for this position.

Unit Education: Bachelor's degree or 4 years of experience required. Advanced degree or coursework preferred. Professional in Human Resources (PHR) certification preferred.

Unit Experience: A minimum of four years of experience in human resources, academic affairs, and/or administration with HR responsibilities required. Knowledge of labor laws and employment laws required. Experience handling confidential information required. Experience working in HR department preferred. Experience in a higher education environment preferred. Experience processing visa petitions and payroll for foreign nationals preferred.

Unit Job Function Competencies: Must be able to deal with diverse groups of individuals required. Ability to represent the department and successfully interact with numerous departments, offices and organizations throughout the University and Medical Center required. Ability to develop and maintain collaborative relationships with diverse constituencies required. Ability to handle sensitive and confidential situations/ information with absolute discretion required. Working knowledge of employment regulations and typical human resources procedures required. Ability to use appropriate resources to resolve an issue and to follow an issue through to resolution required. Ability to take initiative and organize and complete projects with minimal supervision required. Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines required. Proficient knowledge of Microsoft Office (Microsoft Outlook, Word, Excel and PowerPoint) required. Strong project management skills with the ability to organize, set priorities and meet competing deadlines required. Strong analytical skills and attention to detail required. Excellent verbal and written communication skills required. Excellent interpersonal and presentation skills required. Willingness to work long hours and weekends when necessary is required. Excellent customer service skills required. Analytical skills required. Ability to work independently and as part of a team required. Ability to coordinate the work of others preferred.