Employee Benefits Coordinator

Location
East Setauket, NY
Posted
Jul 08, 2017
Institution Type
Four-Year Institution
Job Description

Employee Benefits Coordinator-1702078


Position Summary


Much of the coordinator’s work centers around helping to administer the organization’s retirement plans, voluntary savings plans, and health insurance plans, which includes providing information and processing related forms and documentation. The coordinator must have detailed knowledge of retirement and health plans. Also must have knowledge of tax-deferred annuity plan rules and the ability to perform calculations based on employee earnings and past contributions. Additionally, the benefits coordinator is the Hospital’s liaison between employees and program administrators. The benefits coordinator works with a heavy volume of information that affects a great number of employees, and therefore, must be very organized and adhere strictly to all protocols related to records processing and entry.


Duties of the Employee Benefits Coordinator include the following but are not limited to:

  • Review and interpreting policies and procedures relating to benefits and sharing information with support staff and employees.

  • Provide information to employees who call, e-mail or visit, at orientation, seminars, fairs, and assist with notifications to employees regarding benefit changes.

  • Act as liaison to help resolve issues with benefit enrollments, claims, benefits deductions, and other benefit programs.

  • Process transactions that are involved such as health insurance enrollments, addition of adopted dependents, leave transactions, domestic partner enrollments, qualified medical support orders, completion of forms relating to the death of an employee, retirements, and correspond with program administrators in writing when required regarding enrollment problems and documentation issues.

  • Review reports for needed retirement enrollments, health insurance transactions, corrections and notification to employee or appropriate individual.

  • Assist with retiree sessions which involves sharing information with potential retirees.

  • Maintain record of benefit policies, procedures, review web site information for changes, and assist with the review of benefits materials for revisions.

    Qualifications


    Required Qualifications: BA/BS. Strong customer service, writing, problem solving skills. Must be able to interpret complex written materials and explain complex information. Strong computer and spreadsheet skills. High attention to detail.


    Preferred Qualifications: Bachelor’s degree in Human Resources, Business or Health-care Administration or related field. SHRM and/or HRCI Certification. Prior experience effectively working in a high volume benefits area conducting all facets of benefits administration; public sector experience, specifically public sector retirement and benefits.


    Special Notes: Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
    All Hospital positions are subject to changes in pass days and shifts as necessary. This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.

    The selected candidate must successfully clear a background investigation. Prior to start date, the selected candidate must meet the following requirements: Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services (The hiring department will be responsible for any fee incurred for examination), submit (3) written references, and provide a copy of any required New York State license(s)/certificate(s). Please be advised that failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

    This function/position has been designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

    The best ideas in medicine start with the best people. At Stony Brook Medicine, our highest calling is to put the power of ideas to work in our patients’ lives. Stony Brook Medicine integrates and elevates all of our health-related initiatives: education, research and patient care. Stony Brook Medicine is Long Island’s premier academic medical center. With 603 beds, we serve as the region’s only tertiary care center and Level 1 Trauma Center, and are home to the Stony Brook Heart Institute, Stony Brook Cancer Center, Stony Brook Children’s Hospital, Stony Brook Neurosciences Institute, and Stony Brook Digestive Disorders Institute. We also encompass Suffolk County’s only Level 4 Regional Perinatal Center, state-designated AIDS Center, state-designated Comprehensive Psychiatric Emergency Program, state-designated Burn Center, the Christopher Pendergast ALS Center of Excellence, and Kidney Transplant Center. It is home of the nation’s first Pediatric Multiple Sclerosis Center.

    Stony Brook University is an Affirmative Action/Equal Opportunity employer. We are committed to the creation of a diverse and inclusive campus climate. We encourage protected veterans, individuals with disabilities, women and minorities to apply.


    This function/position has been designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

    Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor’s Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov.


    IF YOU NEED A DISABILITY-RELATED ACCOMMODATION, PLEASE CALL THE UNIVERSITY HUMAN RESOURCE SERVICES DEPARTMENT AT (631) 632-6161 OR THE UNIVERSITY HOSPITAL HUMAN RESOURCES DEPARTMENT AT (631) 444-4700.
    IN ACCORDANCE WITH THE TITLE II CRIME AWARENESS AND SECURITY ACT, A COPY OF OUR CRIME STATISTICS IS AVAILABLE UPON REQUEST BY CALLING (631) 632-6350. IT CAN ALSO BE VIEWED ON-LINE AT THE UNIVERSITY POLICE WEBSITE AT http://www.stonybrook.edu/police


    Official Job Title: Personnel Assistant
    Job Field: Human Resources
    Primary Location: US-NY-East Setauket
    Department/Hiring Area: Human Resources-Stony Brook University Hospital
    Schedule: Full-time Day Shift 8:30a to 5:00pHuman Resources-Stony Brook University Hospital
    Posting Start Date: Jul 7, 2017
    Posting End Date: Jul 21, 2017, 10:59:00 PM
    Salary: Commensurate with experience
    Salary Grade: MP6

    PI98565526