Administrative Assistant

Location
Montclair, NJ
Posted
Jul 08, 2017
Institution Type
Four-Year Institution
Montclair State is New Jersey's second largest university. It offers the advantages of a large university - a broad undergraduate curriculum with a global focus, a wide variety of superior graduate programs through the doctoral level, and a diverse faculty and student body - combined with a small college's attention to students.

Posting Date July 7, 2017

Position Title Administrative Assistant

Vacancy # V-1342

Department School Of Nursing

Division Academic Affairs

Job Description

Reporting to the School Administrator, the Administrative Assistant will support the daily operations of the Undergraduate Programs in the School of Nursing. The incumbent will be the first point of contact for students, faculty, staff and visitors for the school. S/He will provide administrative support including triaging phone calls, preparing correspondence, scheduling meetings and coordinating catering, ordering supplies, working with IT on service requests, and sorting and delivering mail and office correspondence.


MAJOR DUTIES AND RESPONSIBILITIES:


The administrative assistant will provide administrative support, for the undergraduate programs, including triaging phone calls, preparing correspondence, scheduling meetings and coordinating catering, ordering supplies, working with IT on service requests, and sorting and delivering mail and office correspondence, process travel and business expense reports, reimbursements, and check requests. Additional duties include maintaining the generic school email and responding to inquiries appropriately and in a timely manner, maintain essential files, schedules the use of conference rooms, facilities and/or equipment.

Performs other duties as assigned.

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.



Qualifications & Requirements

Requires a bachelor's degree or equivalent in education, plus one (1) year of related experience, preferably in education or higher education.

The successful incumbent must possess excellent verbal/written communication and interpersonal skills. S/He will be able to set goals and prioritize multiple tasks in a fast-paced environment and work successfully under pressure. The Administrative Assistant will be a team player, as well as able to work independently, while exhibiting excellent judgment and discretion and maintaining confidentiality at all times. S/He must be computer literate, with a solid background in Microsoft Word and Excel.



Salary Range
Commensurate with Experience


Anticipated Start Date Open until position is filled

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Organizational Marketing Statement:

Building on a distinguished 105-year history, Montclair State University is proud to be a leading institution of higher education in New Jersey. The university's six colleges and schools serve more than 19,000 undergraduate and graduate students in 300 majors, minors, concentrations and certificate programs. Situated on a beautiful, 250-acre suburban campus just 14 miles from New York City, Montclair State combines the instructional and research resources of a large public university in a dynamic, sophisticated, and diverse academic environment.



EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at www.montclair.edu.


AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION INSTITUTION

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