Administrative Assistant

Overland Park, KS
Jul 08, 2017
Position Type
Institution Type
Community College

Job Description

The Administrative Assistant - Financial Aid fulfills daily duties and responsibilities that support the financial aid office and student success & engagement division to provide high quality information and student service. This position is located at the front desk of the third floor in the Student Center. This position serves as the administrative assistant for financial aid but is also a general receptionist for the third floor student success and engagement area.

Manage the day to day business operations of the financial aid office.

Manage the supplies inventory and order or purchase items as needed. Coordinate the inventory of capital equipment. Assist and organize travel for staff for various conferences and other travel. Sort and distribute mail and documents. Process student letters, running periodic reports, update office calendar, manage work-study students, manage director's appointments/calendar, and fulfill documents requests for additional forms/paperwork. Assist in coordinating mailings with the postal services department.

Serve as a Student Success and Engagement (SS&E) representative.

Assist students and families with inquires and questions on the third floor. Direct students and families to the appropriate person or department. Accept and monitor other submitted paperwork for Student Success and Engagement (SS&E) division. Sort and distribute mail to the appropriate offices on the third floor. Assist with other student success & engagement division tasks and assignments upon request, including but not limited, to answering incoming phone calls and assisting in other areas.

Serve as a Financial Aid Department representative.

Support and assist students with inquires, questions, and problems. Assist with other inter-departmental tasks and assignments upon request, including but not limited, to answering incoming phone calls and assisting at the front desk.

Tracking Code

Required Skills
  • High School Diploma or GED, Two or more years of college preferred
  • Good interpersonal, written and verbal communication skills.

Required Experience
  • One year of experience working in financial aid, enrollment management, higher education or related fields.
  • Community College experience preferred

Benefit Information:

Click here for a summary of our benefit information. For a summary of our adjunct faculty compensation, click here.

Every employee of the college is expected to treat all members of the college community with dignity and respect demonstrating professional, courteous and respectful behavior and engage in constructive conflict resolution, when needed.


In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

Johnson County Community College welcomes the application of any qualified candidate and does not discriminate on the basis of sex, race, color, national origin, disability, age, religion, genetic information, marital status, veteran's status, sexual orientation, or other factors that cannot be lawfully considered.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email.

For a summary of all disclosures (Background check, Clery Act, ADA, EOE, etc) refer to the links on our Career page.

Job Location
Overland Park, Kansas, United States
Position Type

Hours per Week
Work Hours/Days
Monday - Friday, 8am to 5pm
Special Instructions
Please submit resume and cover letter.