Processing Archivist

Fayetteville, AR
Jul 08, 2017
Institution Type
Four-Year Institution

Posting Number NC801P

Quick Link for Posting

Working Title Processing Archivist

Position Number 1993

Department University Libraries Special Collections 1

About the University

Founded in 1871 as a land grant institution, the University of Arkansas is classified by the Carnegie Foundation among the top two percent of universities in the nation with the highest level of research activity. Ten colleges and schools serve more than 27,100 students with more than 200 academic programs. University of Arkansas students earn nationally competitive awards at an impressive rate and represent 50 states and more than 120 countries.
Located in the stunning Ozark Mountains of Northwest Arkansas, Fayetteville is home to the University of Arkansas campus, known for its spectacular views and ample green spaces. Fayetteville is considered one of the country's finest college towns, and the surrounding northwest Arkansas region is regularly ranked one of the best places to live in the U.S. Some of the nation's best outdoor amenities and most spectacular hiking trails are within a short drive of campus.
As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

About the College/Department

The University Libraries system is comprised of David W. Mullins (main) Library, the Physics Library, the Chemistry and Biochemistry Library, the Fine Arts Library, and the Robert A. and Vivian Young Law Library. Combined holdings number over 2 million volumes. The libraries participate in the Greater Western Library Alliance, the Center for Research Libraries, and other state and national consortia. Library personnel (FTE) include 59 faculty and professional staff, 67 support staff, and 27 student assistants.

Department Home Page

Job Type Staff

Summary of Job Duties

Assists the Special Collections Department with increasing the accessibility of the department's rich archival collections by arranging and describing collections and developing finding aids to enhance the discoverability of these unique collections. The Processing Archivist serves as a member of the Manuscripts Coordinating Group and reports to the Head of the Manuscripts and Archives Unit.

General Duties. The Processing Archivist arranges and describes manuscript collections in accordance with professional archival standards and best practices: develops a comprehensive processing plan for each collection, which will include determining the intellectual and physical arrangement of manuscript collections that may be comprised of media or born-digital materials in addition to paper and identifying restricted-access items and materials that need basic preservation and conservation care; creates Encoded Archival Description (EAD) finding aids; maintains collection data for progress reports and other statistical reporting; and conducts research on the background of collections and donors. The Processing Archivist also provides collection research assistance; publicizes collections through digital exhibits, press releases, and presentations; and trains, supervises, and evaluates project staff, as required.

Minimum Qualifications: Please ensure that all relevant application materials include details addressing the minimum qualifications. Applicants not meeting the minimum qualifications will be disqualified from consideration.
  • Bachelor's degree in history, public policy, political science, or a relevant field
  • Demonstrated work experience in processing substantial manuscript collections in an archives or research library
  • Demonstrated experience working with metadata standards, such as EAD or DACS

Does this job require any license(s)/certification(s)? No

If yes, please specify

Preferred Qualifications
  • Master's degree from an ALA-accredited program with a concentration in archival studies, a master's degree in Archives and Records Administration, or a master's degree in Archival Studies
  • Project management experience in archives
  • Experience with archival content management systems, such as ArchivesSpace, CONTENTdm, and Preservica
  • Coursework or training in digital archives, including processing methodologies relating to born-digital materials

Knowledge, Skills and Abilities (KSAs)
  • Knowledge of Arkansas political and social history
  • Excellent organizational, communication, and interpersonal skills
  • Archival knowledge, including basic preservation standards
  • Understanding of copyright, privacy laws, and rights management issues
  • Ability to work both independently and collaboratively with a variety of constituents

Physical activities associated with this position

For questions regarding reasonable accommodations please contact the Office of Equal Opportunity and Compliance 479-575-4019.


  • Pulling
  • Pushing
  • Sharps
  • Sitting
  • Standing
  • Stooping
  • Walking


  • Manipulate items with fingers, including keyboarding
  • Grasping
  • Hearing
  • Lifting
  • Reaching
  • Repetitive motion
  • Talking

The worker is required to have visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; and/or visual inspection at distances close to the eyes.

Physical Conditions None. The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

Work Schedule Monday - Friday 8:00 am - 5:00 pm; occasional Saturdays; 40 hours per week

Overtime Eligible No

Is this position weather/event essential? If yes, the employee in this position will report to work at the scheduled time when the University is closed due to inclement conditions. No

Work Location/Building Fayetteville Campus - Mullins Library, Special Collections

Benefits Eligible Yes

Appointment Percent 100

Salary $38,000

Does this Position require a Motor Vehicle Reports Check? No

Does this position require a background check? No

Does this position require a substance abuse test? No

Pre-employment Screening Requirements

Posting Detail Information

Future Open Date

Close Date 07/24/2017

Open Until Filled No

Anticipated Start Date

Anticipated End Date (for temporary appointments)

Recruitment Contact Information

Jeff Banks
Director for HR
and Organizational Development
University of Arkansas Libraries
365 N. McIlroy Avenue
Fayetteville, AR 72701-4002
Phone: (479) 575-4769
Fax: (479) 575-4623

All application materials must be uploaded to the U of A's employment system at Please do not send to listed recruitment contact.

Special Instructions Summary

Women and minorities are encouraged to apply. Completed applications received by July 24, 2017, will receive full consideration.

When completing your application, please upload the following: letter of application (addressed to the attention of Jeff Banks, Director for HR and Organizational Development), rsum, and names, addresses, and telephone numbers of three current references.

Hiring Location 222 Administration Building Fayetteville, AR 72701.

EEO Statement

The University of Arkansas is an equal opportunity, affirmative action institution. The university welcomes applications without regard to age, race/color, gender (including pregnancy), national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, sexual orientation or gender identity. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

Internal Posting No

City, St. Fayetteville, AR

Supplemental Questions

Required fields are indicated with an asterisk (*).

    Documents Needed to Apply
    Required Documents
    1. Cover Letter/Letter of Application
    2. Resume
    3. List of three Professional References (name, title, email address and contact number)
    Optional Documents
    1. Proof of Veterans Status


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