Administrative Assistant

Jul 07, 2017
Institution Type
Four-Year Institution

Northeastern University

Administrative Assistant

Requisition Number: STFR003836

Division/College: Bouve College of Health Sciences

Location: Boston Main Campus

Full-time/Part-time: Full Time


The Administrative Assistant (AA), reporting to the Assistant Dean of Enrollment Management & Student Services and the Assistant Director of Academic Advising in the Office of Student Services (OSS), acts as the unit's office coordinator. The OSS is the central point of connection for all 2,000 undergraduate Bouve students studying pharmacy, physical therapy, nursing, health science, speech-language pathology and audiology as it relates to academic advising and student support. The administrative assistant (AA) performs diversified administrative, supervisory and support duties as a member of a team to assure the smooth and efficient operation of the OSS and indirectly reports to the professional academic advisors in the OSS. The OSS works with all offices on campus and this position will work with the Admissions Office and prospective students and parents. The AA will maintain administrative systems within the office in the areas of budget, student appointments/scheduling, transfer credits, events, and planning, as well as operations related to the OSS to support student admissions, progression, retention, and graduation. Oversight of the budget accounts to include management and reconciliation of budget, coordination of requisitions, oversight of purchasing and reimbursement processes, and maintenance of records of purchase and payment. Other duties will include the maintenance and update of the operations calendar, procedure manual, meetings and events within the program, and coordination of these activities with the OSS/College. The AA will also support faculty, administrators, staff, and students with a variety of requests. The AA will assist with the organization of Admissions recruitment events (HSD, Fall Open Houses, Welcome Days, Orientations,, Junior Day) and student events sponsored by OSS, including sending out announcements, ordering food, booking rooms, coordinating materials, and as needed leadership responsibilities. The AA will also be responsible for hiring, training and supervising several work-study students each semester.


Associate’s Degree required. Bachelor’s Degree preferred. At least two to three years of business, health care or academic administrative experience with the ability to work with many different personalities in a fast-paced environment with multiple interruptions. Candidate must have strong communication, organizational, customer service, and interpersonal skills both written and verbal. Must have excellent analytical and computer skills, and experience working with MS-Office. Background in reconciling a budget, event planning, web management, social media, and graphic design is a plus.

Additional Information:
The Bouvé College of Health Sciences Enrollment Management & Student Services Office provides a broad range of transitional and developmental services and programs to assist Bouvé students in their academic studies and enhance their overall educational experience at Northeastern University from their first year through graduation.

Bouvé College strives to guide and support students in the successful achievement of their academic and professional goals. Our team of committed academic advisors is at the core of College initiatives designed to both support and promote student growth and self-reliance within the University community and the student’s chosen profession. The team serves as advocates for students and liaisons with College faculty and other University constituencies. Our multifaceted programs and services are designed to graduate individuals who are committed and responsible health care professionals with a devotion to life-long learning.

Bouvé understands that the student’s first year of college is a milestone and seeks to make the transition from high school to college as smooth as possible. To facilitate this transition, the staff offers a number of opportunities for students to establish a strong connection to Bouvé and the Northeastern community. Social and academic events complement the personalized advising each student receives within our office from the first year through graduation.

Bouvé College of Health Sciences has over 200 faculty members, with approximately 2,100 undergraduate and 1,500 graduate students. It is the leading national model for education and research in the health, psychosocial and biomedical sciences and supports the University’s mission of educating students for a life of fulfillment and accomplishment and creating and translating knowledge to meet global and societal needs. Within Bouvé, the Behrakis Health Sciences Center houses a state of the art human performance and exercise laboratory with teaching and research space, including fully equipped exercise stress testing stations, metabolic carts, Lunar DEXA machine, an underwater weighing tank, Cybex and Keiser strength and power equipment, wet lab facilities for blood processing and muscle biopsies. The Arnold S. Goldstein Simulation Laboratories Suite opened in September 2013 and provides a state-of-the-art simulation center for interprofessional education.

To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


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