Admissions General Assistant

Jul 07, 2017
Institution Type
Four-Year Institution

Admissions General Assistant

Humboldt State University

Review: Friday, July 28, 2017

(Job #17-52) Administrative Support Assistant II (ASA II), Admissions General Assistant, $2,539-$4,120/month. Appointments are typically made at the beginning of the salary range. This is a temporary, full-time, 12-month, benefited position in the Office of Admissions & New Student Programs.

Position Summary and Duties:

Under direct supervision of the Director of Admissions, this position is designed to support staff in the department of Admissions and New Student Programs, to be an integral part of a team working environment and to enhance the functioning of Outreach, Operations, and Orientation. There are many detailed steps in the application process, many documents that are submitted and many functions in the office to support this activity. This position will play a key role in streamlining business practices.

Duties include maintaining a travel calendar for Admissions Counselors, processing travel paperwork, registering for recruitment fairs, sending travel materials in preparation for recruitment events, and maintaining inventory of recruiting publications. It involves processing inquiry emails from applicants and prospective students and distributing to appropriate staff within the department. Includes uploading application materials into students' electronic file and updating Peoplesoft, our Student Information System and NOLIJ, our digital imaging system. This position assists in the processing of transcripts, both paper and electronic, in NOLIJ and Peoplesoft, scanning and archiving documents. There is also an opportunity to assist in preparation for and implementation of Yield events and Orientation. There are opportunities to partner with administrative support staff in the Office of the Registrar and Financial Aid on occasion for components of projects and other duties as assigned. Provide backup budget support to Enrollment management Budget Analyst.

Minimum Qualifications:

Completion of a high school program or equivalent and some experience in an office environment.

Knowledge, Skills, and Abilities:

  • Strong organizational skills and attention to detail
  • Ability to work in fast-paced office environment and ability to switch tasks often throughout the day.
  • Demonstrated commitment to working with students and staff from diverse backgrounds, identities, and perspectives
  • Excellent written and oral communication skills
  • Proficiency with computer programs in the Microsoft Office Suite, as well as ability to learn new programs and processes
  • Ability to process confidential and sensitive information in a responsible manner.

    Preferred Qualifications:

    Preference will be given to candidates with demonstrated experience working effectively with a diverse population. Experience managing a variety of tasks throughout the day and paying attention to detail with a wide variety of information. Experience with contributing to making offices function with more efficiency.

    Please note that Humboldt State University now requires application materials to be submitted electronically using the Interfolio eRecruit application system. If assistance is needed, the Human Resources & Academic Personnel Services office (located in Siemens Hall room 212) has a computer station available and our front office team would be happy to assist you. Qualified applicants should follow the application instructions and will be instructed to submit electronically the following materials:

  • Cover Letter;
  • HSU Employment Application at
  • Resume or Curriculum Vitae;
  • Contact information for at least three professional references

    HSU is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

    Human Resources
    Siemens Hall - Room 211
    Arcata, CA 95521-8299
    (707) 826-3626
    Fax: (707) 826-3625

    It is the responsibility of the applicant to provide complete and accurate employment information. Incorrect or improperly completed applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education is full-time activity. Part-time experience or education - or activities only part of which are qualifying- -will receive proportionate credit. In accordance with applicable Collective Bargaining Agreements, preference may be given to the campus applicants covered by these agreements. However, positions are open to all interested applicants, both on and off campus.

    Evidence of required degree(s), certification(s), or license(s) will be required prior to the appointment date. The successful candidate for a position at HSU is required to be fingerprinted through the Humboldt State University Police Department or their local law enforcement agency. The results of the fingerprint process must be received by the university prior to the candidate’s appointment. The cost of the fingerprinting is borne by the university.

    Humboldt State University is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Humboldt State University can be found at

    Humboldt State University is a Title IX/Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race,religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status.

    The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.