6380 Administrative Coordinator (Administrative Support Coordinator II), University Relations

Location
San Diego, California
Salary
CSU Classification Salary Range: $3,115 - $5,060 per month
Posted
Jul 07, 2017
Ref
6380
Institution Type
Four-Year Institution

Overview  

San Diego State University is seeking applicants with demonstrated experience and/or commitment to teaching and working effectively with individuals from diverse backgrounds and members of historically underrepresented groups.

Initial review of applications will begin on July 20, 2017. To receive full consideration, apply by July 19, 2017.  The online application should be completed in detail. Completion of the online application is required for consideration; a resume alone will not suffice. 

For more information on San Diego State University, please click here.

  Position Information  

This is a full-time (1.0 time-base), benefits eligible, temporary position anticipated to end on or before six months and one day from initial appointment, with the possibility of reappointment and/or permanency. This position is designated non-exempt under FLSA and is eligible for overtime compensation. Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.

Under the lead direction of the Executive Assistant to the Vice President and supervision of the Director of Board and Executive Affairs, the incumbent provides various confidential administrative office support functions for the Vice President’s Office and will serve as one of the primary contacts for all visitors to the Vice President’s Office. The incumbent handles numerous confidential phone calls and correspondence with high-level donors, receives and processes substantial monetary gifts to SDSU, assists with presidential briefings.

For more information regarding Univeristy Relations and Development, please click here.

  Compensation and Benefits  

Starting salary upon appointment not expected to exceed $4,000 per month. CSU Classification Salary Range: $3,115 - $5,060 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department's fiscal resources. 

San Diego State University offers a rich benefits package that constitutes a major portion of total compensation. For more information regarding SDSU benefits, please click here

  Qualifications  

Minimum Qualifications 

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Preferred Qualifications and Specialized Skills

  • Experience supporting a high-level executive.
  • Excellent organizational, time management, and detail skills.
  • PC skills including use of Microsoft Office (Word, Excel, PowerPoint, Publisher).
  • Skilled in securing travel arrangements and managing an executive’s calendar.
  • Front desk/reception experience.
  • Previous customer service experience.
  • Ability and availability to attend events or perform duties outside of normal work hours (may include weekends).
  • Ability to travel and attend off-campus appointments and events. 
  • Bachelor's degree.
  • Five years of progressively related administrative experience supporting a high-level executive.
  • Skilled in performance of basic prospect research.
  • Higher education experience.
  • Experience working with key volunteers.
  • Skilled in use of Adobe.
  • Ellucian Advance skills (database).
  • PI Profile skills.
  • Skilled in processing of University and SDSURF documents for travel, mileage, reimbursements, payables, and procurement.

  Application Procedures  

To apply for this position, please click on the "Apply Now" button on this page.  You must submit your application by clicking on the "Submit" button. If you need assistance completing your application, please click here.

Applicants with disabilities requiring assistance may call (619) 594-7099.

General Information

The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. 

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.

SDSU is a smoke free campus. For more information, please click here.

SDSU is an equal opportunity employer and does not discriminate against persons on the basis of race, religion, national origin, sexual orientation, gender, gender identity and expression, marital status, age, disability, pregnancy, medical condition, or covered veteran status.