Chief Operating Officer

Location
Charlottesville, VA
Posted
Jul 07, 2017
Executive Administration Jobs
C-Level & Executive Directors
Institution Type
Four-Year Institution

Working Title: Chief Operating Officer

Position Type: University Managerial and Professional Staff

Department: University of Virginia Art Museum

Location: Charlottesville

Posting Date: 07-06-2017

Posting Summary:
The position of Chief Operating Officer oversees the financial, human resources, security, administrative and operational needs for The Fralin Museum of Art. The COO follows the procedures, policies and guidelines of the University of Virginia, State of Virginia, and the Federal Government. S/he oversees that the University/State budgeting process as well as the local Museum budgeting process are completed in an accurate and timely manner. This includes working closely with the Office of the Provost and Vice-Provost for the Arts and all departments at the Museum as well as the Director and Chief Curator.

The COO serves as a member of the senior management team and advises the team on the financial matters of each department and the Museum as a whole. This position is considered an Administrative Generalist. Administrative Generalists are responsible for a variety of professional level work across a composite of administrative service areas including budget, finance, procurement, human resources, academic administration, student services, communications, grants and research administration, space and facilities and/or high-level operational support.

S/he supports the Executive Director in efforts to ensure long-term financial stability, expand creative capacity, and enhance overall institutional reputation.
The COO plays an important role in a broad range of activities related to institutional planning and resource management. S/he supervises the annual budget preparations with the Director and Chief Curator. S/he is expected to be a leader in organizational matters, working with the Director and Chief Curator as well as other members of Senior Staff, to direct policies and procedures related to museum operations and leading efforts for performance improvements throughout the organization.

The COO consults regularly with the Director and Chief Curator, as well as other pertinent Senior Staff, about long-term facilities issues, safety and security matters, including emergency preparedness, support organizations, organizational performance, and all financial matters.

Specific Responsibilities:
- Manages 4 direct reports: Accounting Specialist, Chief Security Officer, Assistant to the Director, Marketing Manager
- Directs and supervises the museum's financial and budget activities in order to fund operations and increase efficiency.
- Manages the production of all financial reports, including monthly financial statements. Reviews monthly analysis of performance. Reforecast annual budget as required.
- Oversees the preparation of budgets for approval, including those for funding and implementation of programs, and delegates management of sections of the budget to department heads and others as appropriate.
- Develops, coordinates, and executes policies and procedures affecting all areas of the Museum; recommends and implements systems to improve Museum operations and provide for successful integration of Museum-wide activities. Formulates policies to ensure best practices in alignment with the museum industry and the University.
- Works with the Director and Chief Curator for the coordination of strategic planning for the Museum
- Provides leadership and oversight of the museum's visitor services ensuring effective management.
- Performs other duties as assigned by the Director and Chief Curator.

Bachelor's degree and at least three years of relevant experience is required.

Required Knowledge, Skills and Abilities:
Knowledge of basic finance, skills in working with various analysis and ability to lead and work as a team with other members of the Museum.

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