Executive Administrator

Jul 07, 2017
Institution Type
Four-Year Institution
About The Unit: The University of Chicago is a private, non-denominational institution encompassing the undergraduate College, six professional schools (Business, Law, Divinity, Public Policy, Medicine and Social Service Administration), four graduate divisions (Biological Sciences, Humanities, Physical Sciences, and Social Sciences) and the University Of Chicago Medical Center. The broader University enterprise includes Argonne National Laboratory, Fermilab, and Yerkes Observatory. The Biological Sciences Division (BSD) and the University of Chicago Medical Center (UCMC) are managed by a single Dean/Executive Vice President and comprises the largest unit of the University and has an annual operating budget of $900M. The Medical Center oversees the finances and operations of all inpatient and ambulatory services. Physicians who provide patient care services are all appointed in one of the 13 clinical Departments within the BSD. The BSD includes the Pritzker School of Medicine, approximately 24 academic units, degree granting committees, and research centers and institutes. The BSD houses approximately 2,200 staff employees and approximately 800 academic appointees as well as 1,000 professional and graduate students. Operating since 1927 on a strong foundation of multidisciplinary clinical and academic excellence, the University Of Chicago Department Of Surgery's mission is to meet the most challenging and complex health problems on both a local and global scale. Among the Department's numerous accomplishments, many of our faculty members are known for their contributions to the advancement of groundbreaking surgical procedures and techniques, including minimally invasive surgery. In addition to our department's clinical work, our scientists aggressively pursue a diverse range of basic, translational and clinical research projects, including studies on the gut microbiome, tissue bioengineering, stem cell research, cancer and immunotolerance. This ongoing work and achievement would not be possible without the cohesive effort and commitment of the faculty and staff. We are looking for high energy, collaborative individuals who share our commitment to improving the health of patients in the community and beyond.

Unit Job Summary: The University of Chicago is seeking an Executive Administrator (EA) to serve as the chief operating and fiscal officer for the Department of Surgery within the Biological Sciences Division. The Executive Administrator reports directly the Department Chair with matrix reporting to the Vice Dean of Finance and Administration. The Executive Administrator will function as the Chairman's administrative partner in running the Department of Surgery and is responsible for the financial and administrative aspects of the Department. The Executive Administrator will plan, coordinate and direct broad and complex financial and management functions of the Department in support of clinical care, research and medical education. The EA will develop short and long-term business plans the Department. S/he will work with the Chair, Section Chiefs and their respective Section Administrators, if applicable, to conduct ongoing assessment of, and response to, growth opportunities and unmet needs within the Department. The EA provides programmatic leadership and input for all strategic plan implementation processes. The EA will work with the Division and Medical Center leadership to implement new and expanded service lines, strategic alliances and new clinical sites, oversee space assignments and prioritization of capital requests, including equipment and space renovations. The Executive Administrator works collaboratively with the Ambulatory Services leadership, including the Chief Ambulatory Medical Director, Senior Vice President for Ambulatory Services, and related Directors of Operations to ensure smooth and efficient ambulatory operations and appropriate clinical program strategic growth to serve the mission of UCM and its patients. The Executive Administrator is responsible for working with Department medical leadership to ensure appropriate ambulatory provider coverage; coordinate new faculty recruitment onboarding; establish budgeted visit, surgical case targets and productivity metrics for all providers within the DOS, oversee performance of visits to budget, managing professional revenue for members of the Department. The Executive Administrator serves as a principal collaborator who is consulted by the Ambulatory Services leadership for establishing consistent operating processes, managing ambulatory space assignments and utilization, and defining appropriate staffing models supporting Departmental ambulatory clinical services. Direct line reporting for staff within Ambulatory Services is to the Practice Manager, Director of Operations, and/or SVP for Ambulatory Services. The EA provides effective and inspiring leadership by being actively involved in all programs and services, developing a broad and deep knowledge of all programs. S/he identifies opportunities to leverage cross-program strengths to take advantage of new opportunities and/or to address organizational challenges. The successful candidate will have a proven record in clinical and research management, administration, partnership development and staff management. The EA motivates a large and complex workforce and creates a work environment that is exciting and supportive. S/he communicates transparently with staff, faculty and the Chair. The individual must be able to build collaborative relationships across the Department, the Biological Sciences Division and the Medical Center to ensure alignment with departmental and organizational goals.

Unit Education: Bachelor's degree or higher in business, accounting, or a related field required. Advanced degree in business, health care administration or related field preferred.

Unit Experience: A minimum of ten years of progressively responsible administrative/supervisory experience required. A minimum of ten years of healthcare and/or academic medical experience required. A minimum of seven years of experience with revenue cycle for hospital and professional fee billing required. A minimum of seven years of experience directing the work of others at a healthcare and/or academic medical center preferred.

Unit Job Function Competencies: Knowledge of financial, management and operational functions in the areas of clinical, educational, and research required. Strong financial background and knowledge of accounting principles required. Ability to obtain and utilize financial information and develop appropriate fiscal plans and strategies required. Knowledge of major federal awards and/or clinical trials operations required. Experience at negotiating on behalf of a unit in order to accomplish goals required. Ability to develop and articulate short and long range strategic goals and objectives required. Ability to plan, organize, and effectively present ideas and concepts to groups required. Ability to listen and learn, think strategically, act decisively, create and maintain focus and vision, bring people together, model integrity, and respect others required. Ability to assimilate information from a variety of sources, analyze information and recommend courses of action be taken required. Ability to establish and maintain positive relationships with a wide range of individuals and constituencies in a diverse professional environment required. Ability to organize people into a team and motivate them to work well together required. Experience accomplishing goals within a timeframe and budget required. Ability to work in stressful situations under tight deadlines while managing multiple projects required. Ability to work collaboratively with a high degree of professionalism required. Superior analytical, problem solving and decision making skills required. Excellent organizational, quantitative, oral and written communication skills required. Superior Interpersonal and negotiation skills required. Ability to work independently with a high degree of initiative required. Knowledge of spreadsheet and word processing programs required. Ability to maintain confidentiality required.

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