OnCore Coordinator

East Setauket, NY
Jul 07, 2017
Institution Type
Four-Year Institution
Job Description

OnCore Coordinator-1700128

Required Qualifications: (As Evidenced by an Attached Resume)

Bachelor’s degree. In lieu of a Bachelor's degree, an Associate's degree and two (2) years of directly related experience may be considered. A minimum of two (2) years of full time related clinical/research experience. Knowledge of IRB and regulatory processes. Demonstrated computer skills including proficiency with Microsoft Office applications, Word, PowerPoint, Excel, and databases. Demonstrated ability to work in a team environment. Excellent verbal and written communication skills.

Preferred Qualifications:

Experience with OnCore CTMS or other Clinical Trials Management Systems. Experience in hospital/academic setting

Brief Description of Duties:

The Project Staff Assistant, working under the direction of the leadership of the Office of Clinical Trials at Stony Brook will serve as the front end administrator of the OnCore Clinical Trials Management System (CTMS) and as a facilitator during Stony Brook Medicine’s training sessions. The successful incumbent must have the following skills/abilities: exceptional verbal and written communication skills, exceptional interpersonal skills along with the ability to interact with a diverse constituent population, ability to work independently and as part of a team environment, strong organizational and prioritization skills, along with the ability to concurrently manage multiple tasks, ability to be task and detail oriented. Ability to travel to off-site locations for training sessions, as needed.

Duties of the Project Staff Assistant may include but are not limited to the following:

  • Implementing and providing support and management of all components of the OnCore CTMS: managing administrative and financial account set-up.
  • Maintaining a system to track all users of the CTMS.
  • Creating clinical trial calendars.
  • Assisting with updating information related to contract commitments and budgetary matters.
  • Developing and maintaining guidance materials on the CTMS.
  • Creating reports as requested and providing training to Principal Investigators and Clinical Research staff.
  • Developing relationships with key staff in relevant hospital departments and research administration offices to implement the Clinical Research Administration’s objectives and processes.
  • Interacting and corresponding with various external constituents including sponsors, CROs, IRBs, and others.
  • Performing various administrative duties, which may include billing, budgeting, contract administration, IRB submissions, etc.
  • Other duties as assigned.
  • Special Notes: FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. Stony Brook University is 100% tobacco-free starting January 1, 2016. See our policy and learn more at stonybrook.edu/tobaccofree

    About Stony Brook:

    Long Island’s premier academic medical center, Stony Brook Medicine represents Stony Brook University’s entire medical enterprise and integrates all of Stony Brook’s health-related initiatives: education, research and patient care. It encompasses Stony Brook University Hospital, Stony Brook Children’s Hospital, the six Health Sciences schools — Dental Medicine, Health Technology and Management, Pharmaceutical Sciences, Medicine, Nursing and Social Welfare — as well as the major centers and institutes, programs and more than 50 community-based healthcare settings throughout Suffolk County. With 603 beds, Stony Brook University Hospital serves as Suffolk County’s only tertiary care center and Regional Trauma Center. Stony Brook Children’s, with more than 160 pediatric specialists, offers the most advanced pediatric specialty care in the region.

    Equal Opportunity Employer, females, minorities, disabled, veterans

    If you need a disability related accommodation, please call the University Human Resource Services Department at (631) 632- 6161 or the University Hospital Human Resources Department at (631) 444-4700. In accordance with the Title II Crime Awareness and Security Act, a copy of our crime statistics is available upon request by calling (631) 632- 6350. It can also be viewed on line at the University Police website at http://www.stonybrook.edu/police.

    Official Job Title: Project Staff Assistant
    Job Field: Administrative & Professional (non-Clinical)
    Primary Location: US-NY-East Setauket
    Department/Hiring Area: OSA/Office of Clinical Trials-The Research Foundation for The State University of New York at Stony Brook
    Schedule: Full-time Day Shift 8:30-5:00OSA/Office of Clinical Trials-The Research Foundation for The State University of New York at Stony Brook
    Posting Start Date: Jul 6, 2017
    Posting End Date: Jul 20, 2017, 10:59:00 PM
    Salary: $58-65K Commensurate with Experience
    Salary Grade: E99


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