Pre-Award Grant Administrator

Aurora, CO
Jul 07, 2017
Institution Type
Four-Year Institution

University of Colorado Anschutz Medical Campus

Research Services Professional (Intermediate Level)

Pre-Award Grant Administrator

School of Medicine - Department of Medicine - Division of Infectious Diseases

Position #735590 - Requisition #10203

* Applications are accepted electronically ONLY at *

The Division of Infectious Diseases has an opening for a full-time University Staff (unclassified) Pre-Award Grant Administrator position.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colorado, it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.

Jobs in this career family provide direct professional support of research activities. Functions include contracts and grants solicitation and administration, grant/agreement preparation, review and negotiation, regulatory compliance, sponsor communication and post and pre-award management, human subject compliance, research animal management, research laboratory coordination and instruction, environmental health and safety, radiation control, hazardous materials use, disposal and training.

Professionals at the intermediate level are responsible for exercising discretion, analytical skill, personal accountability and responsibility in a wide range of areas including academic, administrative, managerial and student services functions. Work involves creating, integrating, applying and sharing knowledge directly related to a professional field.

At the intermediate level, duties may be more limited in scope and are performed with guidance and direction from other professionals.

Position Emphasis:

This full-time, University Staff (unclassified) Pre-Award Grant Administrator position coordinates pre-award grant functions, including ensuring all applications follow the sponsor guidelines, the University guidelines and timelines, and adhere to all grant application regulations and requirements.

Examples of Work Performed:

  • Develops and implements funding announcement cycle reminders with internal deadlines and checklists.
  • Continuously seeks out and self-educates on new sponsor deadlines, mechanisms, policies and procedures.
  • Develops proposal budgets and routing documents in partnership with the Principal Investigators. Critically analyzes internal budgeting opportunities and advises and guides faculty. Provides financial support and guidance to faculty for each grant application.
  • Creates proposal in InfoEd system and submits for internal review and approval.
  • After reviewing Office of Grants and Contracts markup, edits proposals and gathers final documents from Principal Investigator. Ensures adherence to internal and funding agency guidelines.
  • Submits final proposal to the Office of Grants and Contracts (OGC) for submission to sponsor no later than internal OGC deadline.
  • Responsible for the coordination of all follow-up responses to the proposal and requests for action in the ERA commons (e.g. Just-In-Time, Conflict of Interest, Statements of Appointments, Final Invention Statement).
  • Manages progress report deadlines. Reminds faculty of progress report deadlines, instructions and process. Prepares non-competing submission in InfoEd and ensures timely submission.
  • Reviews grant applications prior to submission and ensures that all sponsor guidelines are met.
  • Prepares sponsor and institutional forms prior to submission deadlines, including assurance numbers, internal and external budgets, F&A calculations, compliance documentation, sub-recipient agreements for subcontracts, scope of work documents, and budget justifications.
  • Develop subcontract budgets, request subcontracts be issued by OGC and work with subcontractor to execute contract. Subcontract management includes utilizing CU Marketplace to create and manage the Standing Purchase Order, review subcontractor invoices and process for payment. Annual issuing of subcontract amendments is required. Compliance with sub-recipient monitoring policies.
  • Work collaboratively with the Office of Grants and Contracts (OGC) and the set up team to ensure the award setup accurately reflects the terms and conditions of the award as well as anticipated spending; request appropriate rebudgeting from OGC and/or sponsor.
  • Analyzes and evaluates awarded proposals, contracts, which may include clinical trial agreements, and subcontracts for compliance with funding agency, federal, state, and university requirements.
  • Coordinates receipt of awards and contract documentation; maintains proposal and funding records in database systems, and prepares scheduled and special reports, studies and analyses.
  • Maintains tools and databases used in the crossover to Postaward teammate.
  • Transitions projects from Preaward to Postaward in an organized and collaborative process.
  • Coordinates the transfer of sponsored projects when a PI transfers to the University of Colorado.
  • Participates and/or assists in special projects, and performs other associated administrative duties, as assigned

Salary and Benefits:

The hiring range for this position has been established at $45,000 to $50,000 and is commensurate with skills and experience.

This position is not eligible for overtime compensation

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at

The University of Colorado Denver | Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver | Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Minimum Qualifications:

A bachelor's degree in public administration, social/behavioral sciences, physical sciences, finance, accounting, business administration, business, or a directly related field from an accredited institution and 1 year of professional level experience with grant and contract administration.

Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Preferred Qualifications:

  • Experience with Info Ed Proposal Development System or similar grant or contract submission software.
  • Experience working in an academic medical center.
  • Experience with NIH grant submissions.
  • Experience working with PeopleSoft HRMS and/or Finance.
  • Previous pre-award grant experience.


  • Ability to communicate effectively, both in writing and orally.
  • Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
  • Outstanding customer service skills.
  • Demonstrated commitment and leadership ability to advance diversity and inclusion.
  • Ability to gain a thorough understanding of UCD fiscal policy and the regulations set forth by sponsoring agencies and the ability to learn these policies.
  • Excellent at establishing work priorities, providing follow through, and meeting established deadlines.

Special Instructions to Applicants:Application Deadline: Applications are accepted electronically ONLY at Review of applications will begin July 27th, and will continue until the position is filled.

Required Application Materials: To apply, please visit: and attach: 1. A letter of application which specifically addresses the job requirements and outlines qualifications 2. A current CV/resume 3. List of three to five professional references (we will notify you prior to contacting both on and off-list references) Questions should be directed to: Michael Durbin at

Application Materials Required:Cover Letter, Resume/CV, List of References

Job Category: Research Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 20204 - SOM-MED-Infectious Disease

Schedule: Full-time

Posting Date: Aug 22, 2017

Closing Date: Ongoing

Posting Contact Name: Michael Durbin

Posting Contact Email:

Position Number: 00735590