Typist Clerk Intermediate

Location
Fountain Valley, California
Salary
$35,352.00 - $43,068.00 Annually
Posted
Jul 06, 2017
Ref
C-005-18
Institution Type
Community College

 

Coastline Community College

 

Typist Clerk Intermediate

Job#  C-005-18

Salary:  $35,352.00 - $43,068.00 Annually

Deadline:  07/19/17

 

Full job description and OFFICIAL application available ONLY at: https://www.cccd.edu/employment. Please click on OPEN POSITIONS located in the menu bar on the left, then select your desired jobs category to access list of open positions.

 

Definition

Under general supervision, to perform varied and moderately difficult clerical and/or typing work; and to perform related work as required.

 

EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:

• Perform a wide variety of clerical work, including tasks such as typing, checking, proofreading, filing, recording information on records, and compiling information for reports and summaries.

• Type materials, such as letters, reports, student records forms, requisitions, purchase orders, requests and book orders from rough draft copies, marginal notes, verbal or general instructions or transcribing machine.

• Proofread final copy and correct spelling, grammar, and punctuation.

• Order and arrange for printing of instructional, registration, and other materials.

• Verify columns of figures and make extension and arithmetic calculations.

• Check time cards for accuracy or type personnel paperwork.

• Answer telephones and wait on public.

• Operate modern office equipment, such as calculators, microfilm recorders and readers, printers, and copiers, and use computers for data entry, word processing, record keeping, reporting and other office tasks.

• Receive, sort, and distribute mail.

• Check and tabulate simple statistical data.

• Maintain manual and computerized student records, post information to records, obtain information and data from student records, and record and tabulate data for reports.

• Maintain, update, and purge a variety of files and records, sometimes including routine financial records, personally collecting the required information.

• Fill in computer cards regarding student attendance.

• Answer routine inquiries concerning departmental procedure and activities.

Interview registering students.

• Issue student identification numbers and notify students of acceptance.

• Instruct students in the completion of forms and make counseling appointments.

• Enroll students in and withdraw them from courses.

• Receive and issue receipts for cash, currency, and checks and may reconcile records and make bank deposits.

• Index and file materials alphabetically, numerically, and by other predetermined categories.

• Screen correspondence and answer routine requests with send form letters and enclose materials and compose routine letters on factual subjects.

• Make out bills, abstracts, orders, notes, receipts, permits, and licenses.

• Pick up and delivers materials to and from other offices.

• Sell tickets, register participants and set up and keep attendance and certification records for concerts, lecture series, seminars, tours, and other special events.

• Make a variety of appointments for superiors.

• Order supplies and equipment and keep department inventory records.

• Contact students or post signs to notify the class of instructor absences.

• Request and compile background or support materials to accompany such master documents as request, proposals, employment application and grants.

• Prepare supplemental application, applicant profile and routing forms for use by campuses and departments in employment interview process.

• Send a variety of notices to applicants for District employment.

• May oversee the work of temporary or student employees, answer questions, troubleshoot computer problems and provide training or guidance.

• May be required to operate a cash register.

• Perform other related job duties as assigned.

 

MINIMUM QUALIFICATIONS: 

Knowledge of:

• English usage, spelling, grammar, punctuation, vocabulary, and sentence structure.

• Modern office procedures and equipment, including a calculator, and ability to use computers for a variety of typical office applications, such as word processing, record keeping and reporting.

• Filing and record keeping systems, and the ability to maintain records and files.

• Techniques of dealing with the public in a business setting and the ability to speak clearly, concisely, tactfully, and patiently with a variety of people.

• Basic techniques for dealing with office pressures.

Ability to:

Type at a net corrected speed of 45 words per minute.

• Proofread and correct spelling and typographical errors.

• Adjust to changes in workloads, assignments, priorities, and policies.

• Retain and recall information.

• Speak clearly, concisely, tactfully and patiently with people of a variety of socioeconomic, educational, cultural and national background, giving instructions and information to faculty, staff, students, and the general public.

• Copy accurately from source materials.

• Collect and analyze routine information.

• Perform routine repetitive tasks, frequently on concurrent projects, with speed, accuracy, and attention to detail.

• Alphabetize and file, and maintain records.

• Organize own work according to established guidelines and priorities.

• Understand and carry out oral and written instructions.

• Establish and maintain effective relationships with those contacted in the course of work.

Education/Experience:

Individuals possessing the knowledge, skill, and ability listed above are considered to possess the necessary education.

At least one year of experience performing a variety of general clerical and/or typing duties.

Or, any combination of education and experience that would provide the required qualifications.

DESIRABLE QUALIFICATIONS:

Bilingual abilities in English and Spanish or Vietnamese may be desirable for some positions.

 

Conditions of Employment

This is a regular, full-time, 12-month per year classified position. The normal hours of work will be 8:00am to 5:00pm, Monday through Friday, with some flexibility required to meet the needs of the department. The effective date of employment will be arranged with the supervisor.

 

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)

The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

 

PAY PHILOSOPHY: Starting salaries for support staff positions begin at Step-1 of the salary range. All movement on the salary schedule will occur July 1 of each year for all classified employees.

 

Additional Information

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310 (Download PDF reader)) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.