Health Careers- Academic Division Operations Manager

Location
Palatine IL
Posted
Jul 06, 2017
Institution Type
Community College

Schedule Information: Monday-Friday, 8:00am-4:30pm

Hours Per Week:  37.5

Benefits: Available Insurance: Health, Dental, Life & Disability; Sick, Vacation & Holiday Pay; Personal Business; Harper Tuition Waivers; and Professional Expense

Work Conditions: Work is primarily indoors and sedentary in nature.  Requires some local travel, and limited evening and weekend hours.

Duties of Position: 

In collaboration with and under the direction of the Division Dean, assists, manages and supports the day-to-day division operations and implements new initiatives by serving as project management lead for the Dean. Responsible for communicating and advancing operational procedures within the division and managing the Division's HR requirements.

Supervises office and laboratory staff:  Assigns duties as workload priorities dictate and oversees assignment completion. Approves vacation days, monitors sick time, meets regularly to discuss operations, proposes operational adjustments when appropriate, and initiates corrective action when needed.

Manages division budget in collaboration with Dean. Monitors divisional budgets, capital and instructional equipment expenditures, and grant apportionments.

Initial approver of purchase requisitions and check requests

Collaborates with the Dean in managing and completing projects assigned to the division that support campus wide initiatives. Provides support for the initiation, investigation, planning and execution of such projects and adheres to operational deadlines.

Establishes procedures consistent with College policy for the effective administration of HR operational functions in the division including recruitment, payroll and HR systems. Ensures compliance with mandated federal workload guidelines

Analyzes past enrollment trends and determines student course needs to develop the preliminary division class schedule in collaboration with faculty.

Assists with making scheduling decisions, and makes recommendations to the Dean regarding schedule and enrollment management

Oversees the coordination of faculty peer committees and observations by the Dean.

Coordinates annual program review processes

Responsible for collaboration with institutional research in the utilization of Dean’s dashboard data to support the division’s retention and completion goals.

Collaborates with the Dean in the creation of a strategic direction for the division. Responsible for operationalizing the strategic plan for the division

Coordinates facility remodeling, design, and moving plans.

Ensures effective internal communication with appropriate faculty and staff and responds to inquiries as needed. Works independently to resolve issues.

Develops proposals for increased division operational efficiencies

Prepares agendas, Board Exhibits and presentations as requested by the Dean

Responsible for the preparation of documents for the Illinois Community College Board

Negotiates with vendors to procure divisional supplies and equipment at the most cost effective rates

Collaborates with marketing in the promotion of division programs

Performs related duties as assigned.

Division Specific Duties: Health Careers:  

Manages division advisory committees consistent with accreditor requirements

Coordinates Career Trek events serving 400 students annually

Conducts market research to support development of new programming

Serves as a program resource person for community partners and stakeholders

Responsible for maintenance of affiliation agreements with external agencies, including regular reviews to ensure compliance and address the need for revision and/or renewal

Responsible for fostering and maintaining productive relationships with external stakeholders

Supports the development of new K-12 partnerships, corporate partnerships and the nurturing of existing clinical partner relationships

Responsible for supporting program of study accreditation processes, including accommodations and logistics for site visitors

Maintains the confidentiality of the office and ensures compliance with federal HIPAA laws

Educational Requirements:  Bachelor Degree required.

Experience Requirements:  Two years of progressively responsible project management experience required. Two years of supervisory experience required. Demonstrated experience with problem-solving.  Ability to manage multiple responsibilities and priorities.  Must be detail oriented with strong communication, interpersonal and organizational skills. Proficient in Microsoft works suite. Exhibits traits consistent with the core values of respect, integrity, collaboration, and excellence.

Application Review Date:  Applications are accepted until the position is filled though priority will be given to applications received on or before: July 20, 2017.

Required Documents:  ***A resume and cover letter are required to complete the application process***

* Official transcripts required upon hire 
* Employment is contingent upon Criminal Background Check.

* Employment sponsorship is not available.