Secretary II

East Lansing MI
Jul 05, 2017
Institution Type
Four-Year Institution
Position Summary

This position provides support to the Department of Mathematics and to the Actuarial Science Program (which is jointly appointed by the Department of Mathematics and the department of Statistics and Probability); the selected candidate will assist with the normal daily clerical activities of both the program and department; duties include but are not limited to : providing general office support including answering and screening phone calls and emails; scheduling appointments and meetings; processing EBS documents and submissions to include purchasing, travel authorizations, and disbursement vouchers; providing support, including travel and event planning, to the Direct and Assistant Director of the Actuarial Science Program; web site maintenance; processing drops, adds, overrides, grade changes and other related tasks for the Department of Mathematics; establishing and maintaining files, records, and statistics for internal needs, creating spreadsheets, word documents and templates as needed; typing, editing and proofreading; composing and producing materials necessary for reporting purposes; reconciling accounts and time records; performing other duties as assigned with the Secretary II/CT07 position description.

Unit Specific Education/Experience/Skills

Knowledge normally acquired through a high school education with coursework in typing and shorthand; one to three years of related and progressively more responsible or expansive work experience in word processing, spreadsheet, database, desktop publishing, calendaring and/or presentation software; typing and filing; and may require knowledge of technical or medical terminology and/or technical training related to the field of employment; may require bilingual abilities in a specific language; or an equivalent combination of education and experience.

Desired Qualifications

Professionalism; excellent customer service skills and attitude; interpersonal, organizational, analytical, and problem solving skills; strong ability to organize, prioritize, and work independently; detail- oriented and ability to be self-directed; ability to juggle a variety of responsibilities and manage these under pressure; willingness and ability to take initiative; ability to be flexible, learn quickly, and function as a member of a team with common goal of departmental success; ability to work independently, consistently, and accurately; ability to discreetly handle confidential student, staff, and faculty information; experience working with EBS, SAP, Microsoft Word, Excel, and Access software; experience in the area of undergraduate student affairs to include but not limited to SIS, CLIFMS, SIRS, scheduling of courses, drops, adds, and overrides; understanding of University policies and procedures.

Required Application Materials

Resume, Cover Letter 

Work Hours


(Bidding Eligibility ends 7/11/17 at 11:55 PM)