Manager, Lectures & Publications
Requisition # 2017-7727
Category Academic Administration
Date Posted 7/3/2017
Full-Time / Part-Time Full-Time
Application Deadline ..
The Manager of Lectures and Publications within the School of Architecture is responsible for the coordination of school publications and lectures, including the lecture series, symposia, conferences, workshops and other co-curricular events. Reporting to the Dean and Department Manager, the person in this position will implement programing as outlined by the Dean and coordinate the School's activities in these areas, including budget oversight.
The Manager will also supervise subcontractors and students, as needed, and maintain positive working relationships with guest speakers, visiting scholars, and School and University colleagues. As a key point of contact for School-based and external constituencies in the areas of lectures, publications and events, the incumbent will ensure that the programs serve the School's mission and vision.
The position is full time and requires some weekend and evening hours.
- Work with the Dean to plan seasonal and ongoing lectures, and publications including the lecture series, symposia, conferences, workshops and other co-curricular events at the School of Architecture.
- Work with University and outside institutional partners, as needed, to implement lectures, publications, symposia, conferences, workshops and other events.
- Manage the scheduling of the yearly activities in these areas.
- Work with the Department Manager on the budget planning, forecasting and reporting for School's lectures, publications and events . Financial oversight of the lecture/publications/event budgets.
- Work with the School's Communications Manager to coordinate PR and marketing materials (including social media) that accurately convey SoA's lectures, publications, symposia, conferences, workshops and other events.
Lectures and related programs with outside speakers
- Implement and coordinate all School lectures and speaker programs, including the lecture series, conferences, symposia, workshops and other co-curricular activities with guest scholars and designers.
- Manage the annual schedule of the lecture series, as well as symposia, conferences, workshops and other co-curricular events at the school. The person in this position should ensure that these events are coordinated with the curricular activities of the school.
- Manage and coordinate with the School and University staff the logistics for all co-curricular events, such as the lecture series, conferences, and symposia, including AV work, rentals, travel arrangements, and payment information.
- Serve as interface for visiting speakers, scholars and other guests of the School.
- Manage the budget for lectures and related programs with the Department Manager. Meet defined financial goals.
- Arrange travel and accommodation for all speakers.
- Reconcile speakers' expense reimbursements.
- Correspond with speakers to solicit information required for upcoming lectures, conferences, etc. and is available to answer any questions they may have
- Work within the University's financial business systems to process POs and invoices as necessary.
- Implement and coordinate all School publications, including Discourse, Pidgin, Workbook, exhibition publications, and the publications of symposia and conferences.
- Manage the annual schedule of publications and ensure timely printing to coordinate with other activities of the School.
- Manage and coordinate with the School and University faculty the logistics for all publication- related activities.
- Manage and coordinate with the School and University staff the logistics for all publication related activities.
- Serve as the interface for visiting speakers, scholars and other guests of the School with regard to publications.
- Manage the publication budget with the Department Manager. Meet defined financial goals.
- Correspond with publication contributors to solicit information required for upcoming publications and is available to answer any questions they may have.
- Coordinate with graphic designers for the design and printing of publications for the School.
- Coordinate with the Communications Manager for the distribution of publications as needed.
- Works within the University's financial business systems to process POs and invoices as necessary.
- Bachelor's degree or its equivalent.
- 4-6 years of administrative experience preferably in an academic environment or related field.
- Proven track record in copy-editing, writing, image editing and all aspects of publishing.
- Substantial Experience organizing events, conferences and symposia.
- Exceptional demonstrated organizational ability and attention to detail.
- Exceptional written and oral communication skills.
- Experience developing and managing budgets.
- Excellent interpersonal skills are required.
- Experience working with diverse groups of people including supervision.
- Strong team skills and ability to work to deadlines.
- Able to work independently.
- Ability to manage multiple projects within an ever-changing environment.
- Ability to solve problems and prioritize needs in a variety of situations where immediate decisions may be necessary.
- Excellent computer skills with competence in Word, Excel, Adobe Suite and Outlook.
- Knowledge of architecture field.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours
Work Schedule, If Other Than Standard Hours
May require some weekend and evening hours.
Eligible for Overtime
Essential Services Personnel (see policy for detail)
Physical Capacity Exam Required
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