Grants & Contracts Professional

*Applications are accepted electronically ONLY at*

University of Colorado Denver l Anschutz Medical Campus

School of Medicine Department of Medicine, Division of Renal Diseases and Hypertension

Grants & Contracts Professional (Research Services Professional)

Position #670124 - Requisition 10173

The Department of Medicine, Division of Renal Diseases and Hypertension has an opening for a full-time, University Staff (unclassified) Grants & Contracts Professional (Research Services Professional) position.

The University of Colorado Anschutz Medical Campus ranks among the top institutions nationally in clinical care, education and research. Its 230-acre campus, designed to enhance collaboration and interprofessional education, hosts the College of Nursing; the Schools of Dental Medicine, Medicine, Pharmacy, and Public Health; the Graduate School; a Health Sciences Library; and two hospitals. Strategically located contiguous to the campus are a biosciences research park and the soon-to-be-completed Veterans Hospital. CU Anschutz offers two undergraduate degrees, 35 graduate degrees, and five first-professional programs. More than 4,000 students learn alongside faculty members who also make meaningful medical discoveries and provide expert clinical care through 1.5 million patient-visits annually. A hub for research and innovation, CU Anschutz receives over $400 million in research awards each year and has filed 1,300 patent applications and formed 53 new companies since 2002.

A national leader in health care and life sciences, CU Anschutz is the only comprehensive academic health sciences center in Colorado and the largest in the Rocky Mountain region. Located in Aurora, Colo., it is one of the newest education, research and patient care facilities in the world. With six schools and colleges, CU Anschutz trains the health sciences workforce of the future by blending education, research and clinical care all in one place. This strategic collaboration among diverse health care fields allows knowledge to travel directly from the research bench to the patient's bedside. Read CU Anschutz Quick Facts here.

Job Summary:
With the guidance and support from the Division Administrator, this position will independently manage the pre-award grants and contracts function in the Division of Renal Diseases and Hypertension. The Renal Division has a high-volume, high-demand grants and contracts operation. We are seeking a highly motivated and dynamic individual to support our research-intensive faculty. Applicants must thrive in a deadline-driven environment where competing priorities are common.

Examples of Work Performed:

  • Develops and implements funding announcement cycle reminders with internal deadlines and checklists.
  • Continuously seeks out and self-educates on new sponsor deadlines, mechanisms, policies and procedures.
  • Develops proposal budgets and routing documents in partnership with the Principal Investigators. Critically analyzes internal budgeting opportunities and advises and guides faculty.
  • Creates proposal in InfoEd system and submits for internal review and approval.
  • After reviewing Office of Grants and Contracts markup, edits proposals and gathers final documents from Principal Investigator. Ensures adherence to internal and funding agency guidelines.
  • Submits final proposal to the Office of Grants and Contracts (OGC) for submission to sponsor no later than internal OGC deadline.
  • Responsible for the coordination of all follow-up responses to the proposal and requests for action in the ERA commons (e.g. Just-In-Time, Conflict of Interest, Statements of Appointments, Final Invention Statement).
  • Manages progress report deadlines. Reminds faculty of progress report deadlines, instructions and process. Prepares non-competing submission in InfoEd and ensures timely submission.

Contract Management:
  • Reviews draft contracts for favorable terms, edits and suggests changes. Negotiates with sponsor.
  • Creates InfoEd proposal and routes for internal review and approval.
  • Coordinates communication, negotiation and execution between OGC, PI, and sponsor.
  • Manages all amendments and changes post-execution.

  • Maintains tools and databases used in the crossover to Post-award teammate.
  • Provides back up assistance to Post-award.
  • Transitions projects from Pre-award to Post-award in an organized and collaborative process.

Training Grant Administration:
  • Manages all data and data tables for NIH Training Grant (T32). Develops systems and processes to collect and analyze data.
  • Administers all mentoring and advisory board meetings.
  • Assists in the recruitment of Trainees.
  • Assists the PI, trainees and mentors with publication compliance.
  • Responsible for all administrative functions of the program.
  • Responsible for the progress report and competing renewals.

CME grant proposals:
  • Researches, prepares and submits applications for Continuing Medical Educational (CME) support.
  • Develops budgets and supporting application documents.
  • Receives, deposits and tracks revenue.
  • Prepares all reconciliation requests.

  • This position serves as a resource for the faculty. Incumbent will be responsible for educating new faculty and fellows on UCD, Federal and other sponsor policy and procedure related to grants and contracts.
  • Identify learning opportunities for faculty and staff in area of expertise and coordinate learning events.
  • Identify tools and resources to support the research mission and communicate to faculty and staff through various modalities.

PLEASE NOTE: Candidates will be responsible for travel expenses related to the interview process and any relocation expenses, if applicable.

Salary and Benefits:

The salary range for this position has been established for external candidates at $41,374 - $55,165 and is commensurate with skills and experience. For internal candidates that have been with the University of Colorado for 3 years or more, the salary range has been established at $56,000 - $62,000 and is commensurate will skills and experience.

The University of Colorado offers a full benefits package. Information on University benefits programs, including eligibility, is located at

The University of Colorado Denver Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

The University of Colorado Denver Anschutz Medical Campus is committed to recruiting and supporting a diverse student body, faculty and administrative staff. The university strives to promote a culture of inclusiveness, respect, communication and understanding. We encourage applications from women, ethnic minorities, persons with disabilities and all veterans. The University of Colorado is committed to diversity and equality in education and employment.


Minimum Qualifications:
  • Graduation from an accredited college or university with a Bachelor's degree in a related field.

Substitution: A combination of relevant education and experience may substitute for the degree on a year-for-year basis.

Preferred Qualifications:
  • Minimum of 2 years of experience administering grants or contracts (pre or post).
  • Two (2) or more years of experience working in an academic medical center or similar environment
  • Experience working with InfoEd or similar proposal development software.
  • Experience working with Oracle Human Capital Management (HCM) software.
  • Experience working with Cognos financial reporting.
  • Experience utilizing Pivot Table functions in Excel.
  • Experience developing multi-year budgets in a highly regulated setting.

Competencies/Knowledge, Skills, and Abilities:
  • Ability to work independently in high stress situations.
  • Ability to meet deadlines under limited supervision.
  • Ability to promote an ethical and professional work environment.
  • Ability to function in an advisory role to division faculty and leadership.
  • Ability to maintain a high level of confidentiality.
  • Ability to analyze complex and various sources of data to make informed decisions.
  • Ability to make objective decisions in the best interest of the work unit and the University.
  • Ability to communicate policy and procedure in a concise and informational manner.
  • Skilled in prioritizing competing demands and deadlines.
  • Skilled in communicating with faculty and leadership in a composed and professional demeanor.
  • Knowledge of Federal, State and University policies related to grants and funding.
  • Knowledge of accounting practices and their application to the development and maintenance of budgets.
  • Ability to work with Grants and Contracts to facilitate the routing of proposals and meeting all deadlines.
  • Ability to work with diverse faculty and types of proposals to ensure potential funding opportunities are maximized.
  • Skilled in developing short and long-term administrative goals for the research program to promote effectiveness and efficiency.
  • Able and skilled in establishing and maintaining effective working relationships with other personnel, faculty, staff, affiliate institutions, residents, students, and the general public.
  • Skilled in using independent judgment and discretion in deciding upon procedures to be implemented, setting priorities, maintaining standards, and resolving problems.
  • Able to manage and perform a variety of routine and complex assignments with considerable independent judgment.
  • Skilled in prioritizing, planning, working independently, and organizing work projects and assignments effectively and efficiently.

Special Instructions to Applicants:*Applications are accepted electronically ONLY at * REQUIRED APPLICATION MATERIALS: 1). A letter of application which specifically addresses the job requirements and outlines qualifications. 2). A current resume/CV. 3). List of 3-5 professional references. Questions should be directed to Darnell Jefferson at

Reference checks are a standard step in our hiring process. You may be asked to provide contact information, including e-mail addresses, for up to 5 references if you are referred to the Hiring Authority for an interview. We will notify you prior to contacting both on and off-list references.

Application Materials Required:Cover Letter, Resume/CV, List of References

Application Materials Instructions:APPLICATION DEADLINE: Review of applications will begin immediately and will continue until the position is filled.

Job Category: Research Services

Primary Location: Aurora

Department: H0001 -- Anschutz Medical Campus - 20224 - SOM-MED-Renal General

Schedule: Full-time

Posting Date: Jul 3, 2017

Closing Date: Ongoing

Posting Contact Name: Darnell Jefferson

Posting Contact Email:

Position Number: 00670124


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