Administrator, Regional Affairs and Affiliated and Affinity Groups

Location
Princeton, NJ
Posted
Jul 01, 2017
Institution Type
Four-Year Institution

Requisition # 2017-7723
Department Adv-Office of Alumni Affairs
Category Alumni Relations and Development
Date Posted 6/30/2017
Full-Time / Part-Time Full-Time
Application Deadline ..

Overview

The Office of Alumni Affairs works to inform, inspire and involve Princeton's global community of 90,000 undergraduate and graduate alumni around the world in the life of the University for a lifetime of learning, enrichment and service.

The Administrator is an integral member of the Regional Affairs and Affiliated & Affinity Groups team working with the group's Senior Director and two Associate Directors. The position plays a key role in supporting important and high profile alumni programs, organizations and events that support a lifetime of engagement by alumni with the University and with each other. In this role the position represents the office to and interacts with the senior leadership of Princeton Alumni Affiliated Groups, Affinity Groups, and the Princeton Prize in Race Relations in addition to faculty members, students, administrators, and outside organizations and individuals.

Responsibilities

  • Plan and organize special events, focus groups and meetings; assist the Associate Director of Affiliated Groups with officer elections; prepare affiliated and affinity group materials, communications, meeting arrangements and surveys; track and code alumni's leadership service, membership and participation; handle special requests from affiliated group board members and related committees.
  • Support the administration of the Princeton Prize in Race Relations (PPRR) to include managing relationships with alumni volunteers serving as PPRR board members and regional chairs and responding to program inquiries from various constituents.
  • Partner with events team to support planning and execution of affiliated and affinity conferences involving general communications, invitations, registrations, logistics, signage, materials, briefing documents, invoice processing, budget tracking and data collection and dissemination; conduct research to identify conference speakers; partner with Associate Directors to manage relationships and requests from conference steering committees and speakers.
  • Prepare budget reports, track and reconcile expenses against program budgets, and process invoices, payments and purchases.
  • Coordinate logistics related to faculty travel in support of the University Speakers Bureau Program that sends faculty and senior administrators to speak at alumni organizations throughout the world. Assist and organize travel arrangements, prepare travel itineraries and briefing documents, and reconcile and reimburse travel expenses.
  • Staff and assist with all signature events run by the Office of Alumni Affairs including homecoming weekend, Alumni Day, reunions and conferences.


Qualifications

  • Excellent communication (written and verbal) and interpersonal/customer service skills are required. Must demonstrate cultural competency skills and experience working with diverse populations.
  • Exceptional organization skills and ability to manage multiple priorities simultaneously under deadline pressure is required. The ability to plan ahead and anticipate needs while exercising flexibility and adaptability is essential.
  • Accuracy, close attention to detail, exceptional follow-up skills, the ability to adhere to deadlines, and discretion in dealing with confidential material are essential.
  • Strong work ethic with ability to work occasional nights and weekends and travel.
  • A high level of proficiency working with computer programs, tracking and managing large amounts of data, and working with the Microsoft Office suite of applications software, including Word, Excel, and PowerPoint is required; experience with In Design is preferred.
  • A Bachelor's degree or equivalent and 3 or more years relevant work experience.

Preferred Qualifications:

Previous experience in customer service, event planning and alumni relations would be an asset

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Salary Grade

ADM, 010

Standard Weekly Hours

36.25

Eligible for Overtime

No

Benefits Eligible

Yes

Essential Services Personnel (see policy for detail)

No

Physical Capacity Exam Required

No



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