ADMINISTRATIVE ASSISTANT

Location
Philadelphia
Posted
Jul 01, 2017
Institution Type
Four-Year Institution

Duties: Perform varied administrative and clerical duties to support Department of Chemistry faculty, type correspondence, course materials; technical journal articles and maintain group files as needed. Assist in the general office operations of records of graduate students and post-doctoral researcher appointments and research effort tracking as needed. Maintain calendar plan and organize travel arrangement; appointments; provide administrative support for Editor of a major scientific journal. Assist faculty member(s) in preparing of grant proposals; type correspondence, photocopying materials; answer phone; make travel arrangements; perform routine data entry; c-form, travel reimbursements, requisitions processing. Additional responsibilities for this position include administrative and marketing support for departmental outreach efforts, faculty website management, management of electronic records, specifically publications, biographical data, and collaborator and alumni tracking.

Qualifications: A High School Diploma or GED and 3 years to 5 years of experience or equivalent combination of education and experience is required. Bachelor's Degree preferred. Strong oral and written communication skills; must have excellent proofreading/grammatical skills. Attention to detail and an ability to keep detailed records. Strong organizational skills and an ability to work on several projects at once, prioritize assignments, work independently and meet deadlines. Proficiency in Microsoft Office (Word, Excel, Powerpoint) experience with email programs such as Outlook; knowledge of editing and or producing documents on the World Wide Web highly desirable. Sound professional judgment and the ability to exercise discretion in working with confidential or sensitive matters a must.

Reference Number: 02-26263

Salary Grade: 024

Employment Type: Non-Exempt

Org: Chemistry

Special Requirements: Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

Job Family: X-Secretarial/Administrative