Senior Academic Affairs Professional

About The Unit: The Office of Academic Affairs, a service and compliance administrative unit of the Dean's Office in the Biological Sciences Division (BSD), reviews appointive actions for faculty, other academic appointees , postdoctoral researchers, and academic visitors proposed by the BSD's twenty-three academic departments. The Biological Sciences Division (BSD) is the largest operating unit of the University of Chicago. It includes the Pritzker School of Medicine, twenty-three academic departments, twelve interdisciplinary degree-granting committees, and more than a dozen research centers and institutes. Our mission is to discover and create new knowledge of living systems, to preserve and communicate knowledge through education, and to nurture and sustain a community of scholars. These scholars pursue this mission through research, the education of basic scientists, physicians, and others interested in living things, and through enlightened and compassionate care of patients in a humane, academic environment. We have a long and rich history of discovery. Our academic departments have each developed and sustained outstanding programs of research and training in a broad range of programs. These are further enhanced by interdisciplinary committees, centers, and institutes. Unique among our peers, our Pritzker School of Medicine and basic biological science programs are housed in one division, allowing for strong collaborations between basic science and clinical research. Faculty, staff and students interact across programs and disciplines, creating collaborative and innovative approaches to the study of complex problems.

Unit Job Summary: The Senior Academic Affairs Professional provides dedicated academic affairs support to multiple clinical departments in the following areas: - Coordinates and documents faculty and other academic appointee searches using the University's applicant tracking system - Assumes comprehensive responsibility for the drafting, review, assembly, and submission of electronic and paper materials in support of departmental appointive actions - Onboards faculty, other academic appointees, postdoctoral researchers, and academic visitors, including coordination of privileging with the University of Chicago Medical Center's Medical Staff Office - Processes visa materials, working with the University's Office of International Affairs - Serves as an resource to faculty and faculty administrative leaders on University policy and process matters and on BSD's academic guidelines - Utilizes oral and written communication skills to promote and ensure efficient processing compliance - Contributes to process improvement as an advocate for client departments This position will have reporting relationships to the client departments and to the Office of Academic Affairs.

Unit Education: Bachelor's degree with at least three years relevant post-college work experience or at least eight years of progressively responsible work experience required. Advanced degree preferred.

Unit Experience: Work experience in a post-secondary academic, healthcare, non-profit, or equivalent setting required. Previous academic affairs experience preferred.

Unit Job Function Competencies: Ability to handle multiple tasks and assignments required. High degree of organization and follow-through required. Excellent oral and written communication skills required. Excellent interpersonal and customer service skills required. Ability to handle public contacts with courtesy, clarity, and diplomacy required. Ability to handle sensitive and confidential situations and information with absolute discretion required. Ability to maintain calm and courteous demeanor and to work productively despite heavy workload, competing priorities, complex problems, and tight deadlines required. Excellent problem-solving skills required. Ability to use appropriate resources to resolve an issue required. Ability to follow an issue through to resolution required. Considerable skill in working both independently and as a team member required. Proficiency with word processing applications and spreadsheets and databases required.

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