Clerk Typist (CMSRU - Office of Medical Education)

Location
Camden, New Jersey
Posted
Jun 30, 2017
Ref
55947036
Institution Type
Four-Year Institution
Rowan University is a comprehensive state-designated research institution with approximately 16,000 students. Its main campus is located in Glassboro, N.J., 20-miles southeast of Philadelphia, and it has a branch campus and medical school in Camden and a second medical school in nearby Stratford. Rowan is one of two universities in the country to offer M.D. and D.O. medical-degree programs. The School of Osteopathic Medicine has a faculty practice plan that serves approximately 200,000 patients throughout Southern New Jersey. The institution is also home to the South Jersey Technology Park, which fosters the translation of applied research into commercial products and processes. The University boasts seven colleges--William G. Rohrer College of Business, Henry M. Rowan College of Engineering and colleges of Communications and Creative Arts, Education, Humanities and Social Sciences, Performing Arts, and Science and Mathematics. Rowan has been recognized as one of the Top 100 public universities in the nation and is ranked 3rd among public institutions in the North by US News & World Report.

Position Summary:

  • Under direction of the Program Assistant, this position will provide clerical support to the Office of Medical Education (OME) and personnel within the division.
Responsibilities Include:
  • Assisting the OME Program Assistant with the organization and maintenance of all budget-related files, as well as meeting minutes and reports generated by various committees
  • Coordinating and assisting in event planning and logistics (i.e. booking meeting rooms, setting up tables and catering, coordinating with meeting organizers, gathering supplies for large meetings and events, creating name tags, setting up technical supplies)
  • Assisting in the generation of email distribution lists, attendance sheets, checklists, and reports in Microsoft Office, including formatting of Excel spreadsheets for printing and distribution
  • Filing to include both the maintenance and archiving of existing files and assisting with the setup of a new filing system as the student load continues to grow
  • Various large-scale photocopying, collating, shredding, scanning, archiving, labeling, printing, and hole-punching projects
  • Typing assistance in the form of drafting letters, emails, and other correspondence as needed
  • Attend and prepare departmental minutes for meetings an other events related to the OME, format, distribute and post on the CMSRU Blackboard. Develop meeting materials and distribute as needed. Prepare correspondence and maintain essential records and files.
  • Reviewing and processing invoices and submitting same for timely payment to Accounts Payable, receiving items, and ordering supplies as appropriate for departmental operations
  • Scheduling meetings and events in Microsoft Outlook
  • Providing assistance on a variety of miscellaneous special administrative projects as assigned by the OME Program Assistant
  • Assisting in the implementation of administrative procedures to help achieve organizational goals
  • Performing other duties as assigned


Please note that this position is subject to the NJ First Act, requiring public employees to establish residency in the State of New Jersey. See N.J.S.A. 52:14-7 (L. 2011, Chapter 70) for further information.

Requirement:​​​​

  • Candidates will be required to take and pass a typing test at 40 wpm or higher or show proof of passing a NJ CSC test or Rowan University typing test in the past. The test will only be scheduled for candidates selected for interview.
Preferred Qualifications:
  • Ability to multi-task and work effectively in a fast-paced environment with moderate noise.




Rowan University values diversity and is committed to equal opportunity in employment.

All positions are contingent upon budget appropriations.


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