Finance Specialist (Accountant 1)

Jun 30, 2017
Institution Type
Four-Year Institution

Stanford University

Finance Specialist (Accountant 1)

Job Number:

The Office of Information Resources and Technology (IRT) in the School of Medicine is seeking a Financial Specialist (Accountant 1) to provide financial management expertise for a dynamic information technology organization. As a member of the Finance & Administration team, this role will manage the day-to-day financial operations for a department budget of over $35m and 170 staff. This includes reviewing, approving and reconciling expenditures, monitoring accounts, and preparing regular and ad hoc financial reports for management. The Financial Specialist will develop and implement processes and systems to manage IRT's financial information with a continuous improvement and customer-oriented approach.

IRT provides information technology and informatics services in support of the Stanford School of Medicine's clinical, research and educational missions. IRT's services include software development, web services, business analytics, educational technology, data center, data security, IT support and research IT support.

Reporting to the Director of Finance and Administration, the Financial Analyst provides financial management expertise for IRT and Lane Medical Library with the following responsibilities:
  • Independently develop and produce unit-wide and work group-specific reports and analysis of financial expenditures and performance that synthesize data from multiple sources to interpret, monitor and forecast expenditures, revenues and the overall budget.
  • Establish and maintain systems to track and facilitate financial transactions and information.
  • Oversee day-to-day financial transactions for IRT accounts and projects, approving procurement and reimbursement requests, purchasing card, journal transfers, and labor distribution adjustment transactions. Originates journal transfers, labor schedule updates and labor distribution adjustments.
  • Ensure all financial transactions are compliant with Federal, sponsor and University regulations to ensure the allowability and appropriate allocation of expenses.
  • Review expenditure statements to ensure appropriate charging and allocation of expenditures.
  • Manage the allocation of salaries and other expenses to other departments and external funding sources. Assist with developing and oversee allocation models to direct charge expenses.
  • Provide guidance to staff and group administrators and managers on University policies, procedures and systems including cost policy, procurement and reimbursement.
  • Assist with development and implementation of an annual budget system and process and throughout the fiscal year, benchmark actual financial performance against the budget, generating regular reports and ad hoc information to assist managers.
  • Update and maintain space assignments in the University's space management, preparing space utilization reports and annual space certification report.

    * - Other duties may also be assigned


  • Bachelor's degree and experience with preparing financial projections and analysis and preparation and distribution of financial reports.
  • Demonstrated customer service skills and ability to foster positive, collaborative work relationships within IRT and with other departments.
  • Demonstrated ability to work both collaboratively and independently in a constantly changing environment.
  • Demonstrated ability to think systemically and develop and implement process improvements.


    Associate degree plus two years of applicable experience, or combination of education and relevant work experience.


  • Proficiency in basic business applications, such as Microsoft Office; user knowledge of Excel.
  • Basic knowledge of accounting systems and the internet; computer literacy.
  • Understanding of and ability to apply accounting skills and concepts.
  • Ability to draft professional e-mails, memos, business letters, and reports, and to clearly and effectively communicate information to internal audiences and client groups.
  • Ability to learn project management skills and to participate as part of a project team.


  • Constantly perform desk-based computer tasks.
  • Frequently sit, sort, file paperwork or parts, grasp lightly, and use fine manipulation, lift, carry, push and pull objects that weigh 10 pounds or less.
  • Occasionally write by hand, twist, bend, stoop and squat.
  • Rarely stand, walk, reach or work above shoulders and use a telephone.

    * - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.


    May work extended hours during peak business cycles.


  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,

    Job: Finance

    Location: School of Medicine
    Schedule: Full-time
    Classification Level:

    To be considered for this position please visit our web site and apply on line at the following link:

    Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

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