Administrative Assistant - School of Pharmacy

Northeastern University

Administrative Assistant - School of Pharmacy

Requisition Number: STFR003826

Division/College: Bouve College of Health Sciences

Location: Boston Main Campus

Full-time/Part-time: Full Time


This position provides broad administrative and operational support within the School of Pharmacy and the Department of Pharmacy and Health Systems Sciences (DPHSS). Primary responsibilities span four major areas (1) Provide excellent customer service and administrative/operational support to the faculty within the Department of Pharmacy and Health Systems Sciences (DPHSS), (2) Organize and execute activities related to Doctor of Pharmacy (PharmD) admission to the first professional (P1) year of the program, (3) Serve as the mini-Key Contact for all department recruitment/ hiring activities and handle Human Resources Management-related processes, forms, and documentation for the department, and (4) Assist with special projects across various school units. This position reports to the Director of Operations (Office of the Dean) in the School of Pharmacy, with dotted-line responsibilities to the Chair of the Department of Pharmacy and Health Systems Sciences.


Post-high school education; Associates Degree preferred. Minimum of 2 - 4 years of business, health care or academic administrative experience with strong customer service skills. Individual should possess excellent communication/writing skills, with the ability to independently communicate professionally at all levels of the organization as well as externally. Proven ability to work effectively in a culturally diverse environment. Must have excellent planning, time management and judgment skills, and the ability to prioritize tasks being assigned from a variety of sources. Must be resourceful and able to work independently on a project. Must be flexible and have evidence of working positively in a team environment. Proven ability to manage confidential information and keep it secure is required. Position requires excellent computer skills with particular proficiency in MS Word, Excel, Power Point and Outlook and an ability to easily adapt to new technologies. Experience with Web Admit (admissions) platform, Publisher and Adobe software products a plus. Experience in higher education, admissions, or human resources desirable.

Additional Information:
The Bouvé College of Health Sciences at Northeastern University is one of nine colleges/schools at Northeastern University, and is a national model for education and research in the health, psychosocial and biomedical sciences. Comprised of three schools - Nursing, Pharmacy and Health Professions — over 2200 undergraduates and 1700 graduate students are enrolled in more than 30 degree-granting programs. Complementing our instructional programs, we house nine centers and institutes and the College successfully competes for NIH, NSF and foundation funding.

Northeastern University is on an exciting trajectory of growth and innovation. The University is a leader in inter-disciplinary research, urban engagement, experiential learning, and the integration of classroom learning with real-world experience. Northeastern University is home to 20,000 students and to the nation’s premier cooperative education program. The past decade has witnessed a dramatic increase in Northeastern’s international reputation for research and innovative educational programs. A heightened focus on interdisciplinary research and scholarship is driving a faculty hiring initiative at Northeastern, advancing its position amongst the nation’s top research universities. Northeastern University is situated on the Avenue of the Arts in Boston’s historic Back Bay, four blocks from the Longwood Medical Area, encompassing Harvard Medical School, Boston Children’s Hospital, Brigham & Women’s Hospital, and Beth Israel Deaconess Medical Center, and eight blocks from the Boston Medical Center.

Core hours are Monday - Friday, 9 am - 5 pm.

To be considered for this position please visit our web site and apply on line at the following link: Careers@Northeastern

Northeastern University is an Equal Opportunity, Affirmative Action Educational Institution and Employer, Title IX University. Northeastern University particularly welcomes applications from minorities, women and persons with disabilities. Northeastern University is an E-Verify Employer.


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