Program Coordinator

Montclair, NJ
Jun 30, 2017
Institution Type
Four-Year Institution
Montclair State is New Jersey's second largest university. It offers the advantages of a large university - a broad undergraduate curriculum with a global focus, a wide variety of superior graduate programs through the doctoral level, and a diverse faculty and student body - combined with a small college's attention to students.

Posting Date June 29, 2017

Position Title Program Coordinator

Vacancy # V-1308

Department Academic Affairs

Division Academic Affairs

Job Description

This Program Coordinator will be responsible for the management and growth of two federally funded programs: Paterson Coalition Against Substance Abuse (P-CASA)-A Drug Free Communities funded substance abuse prevention coalition and Project C.O.PE-A Substance Abuse and Mental Health Services Administration funded Minority AIDS Initiative. The Program Coordinator will identify and implement strategies that lead to sustainable and lasting community involvement and to plan, deliver, evaluate and report on activities of both P-CASA and Project C.O.P.E. Under the direction and general supervision of Dr. Robert Reid and Dr. Pauline Garcia-Reid, the Program coordinator, holds responsibilities in oversight of both programs, meeting federal requirements of awards, and sustainability of programs.

Hire, train and supervise community outreach and prevention specialists, students and volunteers;
• Coordinate regular meeting of the P-CASA coalition and Project C.O.P.E. steering committee to ensure implementation of the strategic plan and the defined work plan;
• Identify, recruit and train individuals and organizations from a broad range of community sectors to participate in a collaborative, HIV/AIDS, viral hepatitis and substance abuse prevention efforts;
• Manage community/school based programming and trainings associated with Minority AIDS initiative on HIVIAIDS prevention, mental health/ substance use disorder issues;
• Assist Project Directors in developing and monitoring annual program budgets;
• Assist program planning process by providing an annual summary of community data collection with recommendations for program and coalition development;
• Ensure that each outreach program conducts an (bi)annual community needs and resource assessment, program/strategy selection and implementation, and program evaluation;
• Coordinate reporting and record keeping for funding agencies;
• Ensure all federal reporting is completed by required deadlines and other required paperwork;
• Work with program consultants on federal reporting, social marketing and cause campaigns, strategic planning and evaluation needs and outcomes;
• Assist with grant research and proposal writing services to foster support for special outreach initiatives or identified programs through grants from private, family, and corporate foundations;
• Communicate to/with a broad range of constituents, stake holders and the media in Drug Free Community coalition and Minority AIDS initiative (Project C.0.P.E) development efforts and prevention initiatives;
• Work with colleagues at Montclair University, other partner organizations, regional consortia and national coalitions as needed;
• Cultivate strong relationships with state-based networks and support their efforts to mobilize advocates;
• Perform all other duties as assigned by the Project Directors.

The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.

Qualifications & Requirements
  • Master's Degree in Public Health, Public Administration, Social Work, Health Services or other related field;
  • Minimum of five years of demonstrated experience cultivating university and community based partnerships;
  • Expertise and experience in HIV I AIDS and substance abuse prevention programming and evaluation;
  • Experience in community organizing and development, training and/or organization required;
  • Demonstrated skills in budgeting, program planning, facilitation and evaluation, group facilitation and public speaking;
  • Strong analytical, problem-solving and assessment skills;
  • Excellent written and verbal communication skills;
  • Working effectively with diverse populations;
  • Strong human relations skills;
  • Excellent organizational skills and ability to manage multiple projects simultaneously;
  • Highly proficient with Microsoft Office and social media platforms;
  • Willingness to work a flexible schedule (including occasional evening and weekend) and travel primarily throughout the programs geographic area;
  • Current valid driver's license, proof of vehicle insurance, and vehicle availability;
  • Ability to lift education and other materials of at least 20 lbs.

Salary Range
Commensurate with experience

Send cover letter and resume to
(include vacancy # if above)

Organizational Marketing Statement:

Building on a distinguished 105-year history, Montclair State University is proud to be a leading institution of higher education in New Jersey. The university's six colleges and schools serve more than 19,000 undergraduate and graduate students in 300 majors, minors, concentrations and certificate programs. Situated on a beautiful, 250-acre suburban campus just 14 miles from New York City, Montclair State combines the instructional and research resources of a large public university in a dynamic, sophisticated, and diverse academic environment.

EEO/AA Statement:

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity. Additional information can be found on the MSU website at



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